Project Support Specialist

Are you looking for an exciting opportunity in the business administration sector in Laval (QC)? Our client, a dynamic and growing company, is currently seeking a Project Support Specialist for a permanent, full-time position. As a Project Support Specialist, you will play a central and strategic role in organizing, planning, executing, and tracking key organizational initiatives. Working in close collaboration with managers, technical teams, and external stakeholders, the Project Support Specialist ensures that schedules, documentation, and daily communications remain seamless and aligned with project goals.

The role of Project Support Specialist requires exceptional organizational skills, strong rigor, and meticulous attention to detail. On a daily basis, the Project Support Specialist prepares and maintains project documentation, drafts meeting minutes, tracks deliverables, and assists with budget management. This position in business administration offers a stimulating work environment conducive to continuous learning and professional advancement, supported by tailored coaching and mentorship.

Bilingualism Requirements (Bill 96):
This Project Support Specialist position located in Laval requires an intermediate level of English proficiency (approximately 30% to 50% of tasks performed in English). The requirement for English is justified in order to communicate regularly with clients, partners, and stakeholders located outside of Quebec across Canada who do not speak French.

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Advantages
Advantages

• Competitive remuneration starting at $55,000 per year, depending on experience.

• Permanent, full-time position offering long-term career stability.

• Comprehensive benefits package including group health coverage.

• Structured training, coaching, and mentorship program.

• Dynamic and collaborative work environment based in Laval (QC).

• Genuine career advancement opportunities within a growing organization.

Responsibilities
Responsibilities

• Coordinate project activities, schedules, resources, and information within the business administration domain.

• Support the project manager in strategic planning and diligent schedule tracking.

• Prepare, organize, and maintain complete project documentation, including project plans, meeting minutes, status reports, and risk logs.

• Schedule and participate in project meetings, draft official minutes, and proactively follow up on action items.

• Monitor project progress and promptly report delays, risks, or issues to management.

• Communicate updates clearly and effectively to stakeholders, team members, suppliers, and clients across Canada.

• Assist with budget tracking, purchase orders, invoicing, and project-related expense processing.

• Maintain organized project records and ensure all documentation remains accurate and up to date.

• Contribute to the seamless coordination of internal resources and external partners to ensure project success.

• Participate in handling change requests, generating status reports, and conducting project post-mortems.

• Build and maintain positive business relationships with clients, responding to inquiries promptly and professionally.

Qualifications
Skills

• Diploma of College Studies (DEC) or Bachelor's degree in business administration, project management, information technology, or a related field.

• 1 to 3 years of relevant experience in project support, administration, operations management, or a related administrative role.

• Proficiency in French and intermediate level in English, both spoken and written, to interact with Canadian clients outside Quebec.

• Strong organizational skills, proven time-management abilities, and a high sense of priority.

• Excellent written and verbal communication skills to interact professionally across all organizational levels.

• Ability to multitask and manage multiple priorities and tight deadlines simultaneously.

• Great…