Buyers Assistant

Reporting directly to the Product Manager, the Purchasing Assistant plays a key role within the Purchasing Department by supporting buyers in their day-to-day activities.

We’re looking for someone like you to join our team!

The person will handle the administrative and operational follow-up of files, manage product data, update systems, and coordinate with suppliers and various internal departments to ensure the accuracy of information and the smooth running of business operations.

• Create and maintain product records (SKUs) within company systems using vendor catalogs, instruction manuals, and various information sources.
• Ensure the accuracy and integrity of product data across multiple systems.
• Enter and maintain data related to promotions, sales events, and marketing initiatives.
• Update regular, promotional, and clearance pricing in company systems.
• Identify and report any discrepancies or inconsistencies in product information or pricing.

• Create and enter purchase orders into the system.
• Prepare and distribute required documentation to the appropriate teams.
• Monitor purchase orders with vendors, including delivery date changes and backorder management.
• Collaborate with vendors and internal stakeholders to ensure products are delivered within established timelines.
• Prepare replenishment orders and special orders based on business needs.

• Assist with the price change process while ensuring adherence to promotional calendars.
• Prepare and communicate information related to promotions and sales events.
• Coordinate the distribution of product samples for the website, marketing initiatives, and advertising campaigns.
• Work closely with the Marketing team on product photography, flyers, advertisements, and product launches.
• Ensure product information is accurately integrated and maintained across e-commerce platforms.

• Prepare reports and analyze product, promotional, and sales performance.
• Conduct analyses and provide recommendations based on the Buyer’s direction.
• Ensure promotional activities and ongoing projects are completed within established deadlines.

• Maintain regular communication with vendors, stores, and various internal departments.
• Participate in product development, packaging initiatives, and process improvement projects.
• Provide excellent service and support to both internal and external stakeholders.

Experience

• 1 to 2 years of experience in a similar role, preferably within a retail environment or a purchasing department.
• Strong organizational and prioritization skills.
• Exceptional attention to detail and accuracy.
• Ability to work effectively in a fast-paced environment with tight deadlines.
• Sound judgment, initiative, and strong problem-solving abilities.
• Excellent verbal and written communication skills in both French and English.
• Ability to collaborate effectively with a variety of internal and external stakeholders.
• Strong analytical skills with the ability to interpret sales and performance data.

Technical Skills

• Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Strong aptitude for learning and using various computer systems and software applications.
• Experience with ERP systems or purchasing management systems is considered an asset.

Systems and Tools Used

• JDA
• Purchasing and Order Management System
• Flyer/Circular Management Software
• ProofHQ
• Store 56
• Vendor Invoice Tracking and Adjustment Tools (RA/RTV)
• Replenishment and Customer Order Management Tools

What We Offer

• A family-owned company that prioritizes employee well-being
• A human-centered work environment where our talent is recognized and valued
• Growth opportunities within the company
• Training and professional development programs
• Lucrative employee referral program (up to $1,000)
• Employee discount on all Linen Chest products

This is a great opportunity to work for a company that allows you to grow in a workplace where you can thrive and make a difference.

Come build your career within the Linen Chest family!