Accounting Specialist

Position Overview

This professional accounting specialist position has major responsibilities in posting payment transactions, maintaining segregated funds, balancing worksheets, completing logs, filing, scanning and preparing deposits daily. Identifies and resolves account discrepancies. Responsible for monthly reports, posting of outside domestic scholarship(s), student account billing, late fee posting, pre‑collection activity on accounts, checks, seat deposits, prepayments, bankruptcy, campus‑based loans and verifying student account documents.

Serves as primary backup in the production of the KUID card. Employee maintains internal controls, researches and analyzes data, extensively utilizes Excel and database query, coordinates projects, develops and prepares reports. Federal and State laws, The University of Kansas policies, NCAA and departmental procedures including cash‑management guidelines must be followed. Employee is expected to provide quality customer service, exercise good judgment, have a high degree of concentration, planning and coordination to perform functions of their position and achieve accurate and timely results.

• Process daily deposits and payments for the university. Utilize dual control for opening secured drop boxes, processing deposits, payments made in person, transitioning couriered funds and daily closing. Immediately process appropriate deposit and payment information. This includes verifying cash, checks and credit card amounts and recording them on Daily Drop Box Log. Accurately post each transaction into Campus Solutions daily.
• Post student payments into SF. Assure all payments received are properly recorded into SF on-a‑daily basis. Adhere to confidentiality rules, provide a receipt to each in‑person customer for every transaction processed. Answer all questions a student/delegate may have while attempting payment in a clear, friendly and attentive manner. Complete daily closing with accurate electronic check processing.
• Review daily cashiering activity processed. Maintain monthly Cashier Activity Report, Lockbox & Batch Report, and Deposit Report.
• Post student organization deposits weekly. Assure all amounts and account codes received are properly recorded into the spreadsheet. Strictly adhere to University and SAR policy and procedures in order to maintain proper controls over University assets. Complete daily closing with accurate electronic check processing, bank deposit, deposit slip and end of day cash count.
• Scan all cashiering documentation daily.

• Review system report to assess which accounts qualify to have the NSF indicator removed. Communicate with management regarding which accounts may require an additional Bursar hold.
• Track seat deposits collected by various schools and deposited into FITC. Maintain log of students, dates, amount of payment and specified term. Prior to billing for Spring, Fall or Summer, review list with departments and request posting of the seat deposits to the appropriate student accounts. Continue to track any deposits to be reapplied to a future term. Prepare a monthly reconciliation of seat deposits and report to management.
• Assist with Non‑Resident Alien (NRA) information gathering following department guidelines, doing so in an accurate and timely fashion. Set up international student scholarship files and transfer information to spreadsheets. Accept and evaluate completion of student documentation. Assist with notifications, student account tuition and fee calculations, taxation, and reporting to the State.
• Process monthly e‑bill notifications for student financials. Review and spot‑check accounts looking for possible errors before the notification process begins.
• Complete and evaluate NPY Hold Release Request when approached by a student to allow their eligible authorized financial assistance to pay anticipated spring charges and outstanding charges on the account. Complete the form and provide FAS folder for their review. Follow‑up with response to the student regarding whether hold release is permissible and/or payment is…