Student Supplier Entry and Maintenance Position - Student

Student Supplier Entry and Maintenance Position - Student Hourly Position Overview

The Student Supplier Entry and Maintenance is responsible for assisting the Supplier Maintenance Administrator in ensuring all supplier information is entered and maintained properly as well as ensuring supplier information is mapped properly for interface to State of KS vendor file (SMART).

50% - Review all new suppliers and supplier addresses entered into the supplier database (FITC) to ensure information is appropriate and meets vendor entry policies and format. Approve if correct or make necessary changes or obtain required information in order for vendor to be approved. Ensure suppliers are properly mapped for interface to State of KS vendor file (SMART).

40% - Process supplier change requests including, but not limited to, name and address changes. Ensure proper documentation for the change has been received.

10% - Enter direct deposit information for payments from the UKANS business unit. Ensure forms are completed properly and acceptable documentation has been received. Contact the individual responsible if any information is incorrect or missing. Verify proper 1099 reporting is assigned to vendor. Make additions or changes as appropriate.

• Demonstrated high attention to detail as evidenced by application materials.
• Must be available to work 15-20 hours per week as evidenced by application materials.
• Must be available to work 2-4 hour shifts at a time as evidenced by application materials.

• Previous experience with Outlook, Word, and Excel.
• Demonstrated ability to work independently as evidenced by application materials.

During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre‑enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester.

Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).

(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.

(2) This is an hourly/non‑exempt position. A student employee cannot hold an hourly/non‑exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.

A complete application consists of a cover letter, resume, and list of references.

Preference will be given to FWS eligible candidates
.

Work Schedule
:

15-20 hours per week in 2-4 hour shifts at a time

To ensure consideration apply before the application review starts on Wednesday, 5/20/2026. A review of applications will continue and is ongoing until a pool of qualified candidates is identified.

• Primary Campus: University of Kansas Lawrence Campus