Office Manager

Position Overview

The Kansas University Center on Disabilities (KUCD) is seeking an Office Manager to support the Director, Associate Directors, and other leadership team members with office management responsibilities for a unit that serves over 100 research faculty, staff, students, and community partners.

KUCD is recognized as a leading research center in the field of disability. KUCD implements and conducts grant‑funded projects and contracts focusing on applied research on effective assessment and intervention practices with a particular focus on self‑determination, transition to employment, community engagement and interdisciplinary training in the disability field. KUCD is part of the Life Span Institute (LSI), a leading research unit at the University of Kansas.

The KUCD maintains facilities on the University of Kansas Lawrence campus and at the KU Medical Center in Kansas City. KUCD also houses the University Center for Excellence in Developmental Disabilities (UCEDD) funded by the Administration on Disabilities for the state of Kansas.

• Research and Evaluation
• Community Engagement (including state and community partnerships and direct services)
• Education & Training (including technical assistance and coaching)
• Information Dissemination

This position is located at the University of Kansas‑Lawrence.

KUCD is committed to fostering a supportive research and educational environment for all faculty, staff, and students. We value collaborative and inclusive research practices to the work we do is relevant, accessible, and responsive to the people we serve.

The Office Manager is a critical role at KUCD, as they serve as the principal coordinator and support staff for the Director, Associate Directors and other leadership team members for all office management support needs. They also serve as the “face” of KUCD in professional communication with staff, students, research faculty, and university officials.

50% - KUCD Office Management:

• Planning and directing the KUCD main office support system, including maintaining reception area, arranging daily open/close activities for shared office spaces, and coordinating parking permits.
• Assess, manage and track, work with vendors, and KU and LSI IT for orders for software, voice, data and video services for KUCD staff, students, and faculty on the 5th and 7th floors of the JRP Building on the KU campus.
• Supervise inventory and ordering/assignment of keys for KUCD offices.
• Promptly and efficiently assess and input Facilities Operations work orders and service requests for KUCD office spaces, including painting, plumbing, exterminators, movers, surplus property, maintenance.
• Assist with entering and submitting invoices for payment for front office vendors.
• Obtain KU p‑cards to authorize supply orders for KUCD office and breakroom and oversee inventory of supplies.
• Maintain a welcoming, clean, and accessible office environment, liaising with custodial staff, facilities support staff, building level organizers, and others as necessary.
• In collaboration with the Director, manage communications for internal and external correspondence, notifications, and inquiries.
• Maintain KUCD internal and external email contact lists and announcements, in collaboration with KUCD Communications and Dissemination team.
• Maintain KUCD meeting specific email lists, schedule meetings, and problem‑solve complex scheduling demands.
• Manage KUCD Conference room scheduling and train with KU software to access scheduling of other spaces in JRP and buildings across campus.
• Supervise distribution of KUCD US mail and campus mail, incoming Fed Ex and UPS shipments, and preparation of outgoing shipments.
• Research and purchase office furniture and equipment, arranging surplus of broken items as necessary.
• Research equipment needs for KUCD copiers/multi‑function devices and oversee office equipment including purchasing and proactive scheduling for service.
• Oversee and provide support for KUCD correspondence, preparation of presentations, manuscripts, and reports.
• Assist with communications and dissemination activities including contributions to KUCD social media, website content,…