Administrative​/Clerical, Education Administration, Summer Seasonal

Position: 0.0
Department

School of Pharmacy

Primary Campus

University of Kansas Lawrence Campus

Job Description

20% - Recruitment & Admissions Operations Support

* Serve as a primary point of contact for prospective students, applicants, and visitors, providing timely and professional support via phone, email, and in person.

* Coordinate and manage admissions interview days, including scheduling applicants, faculty interviewers, student ambassadors, room reservations, and parking arrangements.

* Track, verify, and maintain admissions documentation (e.g., transcripts, required materials, forms) to ensure completeness, accuracy, and compliance.

* Manage logistics for prospective student visits, including itineraries, room scheduling, parking, and related communications.

* Enter, update, and maintain admissions and recruitment data in Slate or other admissions systems.

* Support recruitment‑related communications, including interview confirmations, event messaging, and follow‑up correspondence.

20% - Events & Outreach Support

* Assist in the planning and execution of recruitment and outreach activities, including career fairs, admissions events, pipeline programs, summer camps, and shadowing or enrichment opportunities.

* Assist in coordinating and supporting summer camp operations in all aspects, including managing the camp email account; coordinating camp dates; communicating with attendees and parents; ordering materials and promotional items; collaborating with faculty and assigned students; and maintaining accurate participant records, including attendance, payment status, and accommodations.

* Coordinate event logistics such as room reservations, catering, purchasing, materials preparation, and on‑site support.

* Maintain participant lists, registrations, attendance records, and related documentation for recruitment and outreach activities.

* Update email lists, mailing lists, and websites with current recruitment, admissions, and program information.

* Assist with visitor hospitality and event scheduling involving faculty, staff, students, and external guests.

20% - Admissions Documentation, Student Records & SIS Interface

* Maintain admissions documentation as the foundational record set for newly matriculated P1 Pharm

D students.

* Serve as a functional interface with Academic Affairs and Pharm

D Student Records, ensuring continuity between admissions records and official student records.

* Support accurate creation and onboarding of P1 student records by ensuring admissions documentation aligns with Registrar, enrollment, and Academic Affairs requirements.

* Assist with Student Information System (SIS)-related processes as they intersect with admissions and student records.

* Help document and validate completion of admissions‑related requirements as they appear in student‑facing, system‑based degree audit and SIS environments.

20% - Systems Analysis & Process Support (Admissions Academic Affairs)

* Provide functional systems support and basic systems analysis related to admissions documentation, student records, and SIS platforms.

* Identify and communicate gaps, inconsistencies, or process inefficiencies in how admissions requirements are captured, transferred, and represented in student records and degree audit systems.

* Support continuous improvement efforts related to SIS transitions or enhancements affecting admissions and student records.

* Collaborate with KU School of Pharmacy Academic Affairs and other campus partners to support accurate, auditable, and student‑centered data flows.

20% - Administrative & Office Support

* Serve as receptionist for the recruitment and admissions suite, responding to walk‑in requests, phone calls, and emails, and acting as a point of contact for internal offices, including IT and Facilities.

* Collect and distribute incoming and outgoing mail and packages; create shipping labels; order office supplies; and assist with scanning, copying, and faxing as needed.

* Provide administrative support to recruitment and admissions leadership, faculty, and staff.

* Maintain accurate, complete, and auditable records related to recruitment and admissions activities, events, and expenditures in…