Student & Administrative Coordinator Nursing Program

Job Summary

Under limited supervision, performs activities that support the Nursing and Medical Assistant Programs, including management and coordination for student advising and the application process.

• General Office Support: manage emails and physical mail; maintain correspondence, answer and direct phone calls, perform data entry, schedule courses, document and organize spreadsheets; coordinate equipment, signage, supplies; inventory; maintain facilities; facilitate key requests; schedule nursing/health science courses; monitor purchasing and budget transactions; update documents and web pages; generate surveys; manage contracts and agreements; maintain program statistics; promote customer satisfaction; purge and shred outdated materials;
  
  maintain confidential historical documents.
• Student Support: advise students, meet and coordinate with prospective students, manage prospective applicants for admission; process and verify application information; utilize college systems to obtain student transcripts; monitor completion of degree requirements; monitor nursing student academic progress and participate in group advising; communicate with students; maintain student records; organize nursing student orientation; coordinate onboarding; collect documentation; schedule department tours; assist with scholarship coordination;
  
  arrange for testing; support club activities.
• Faculty Support: prepare agendas and minutes; organize electronic files; load and monitor documents; order and maintain teaching supplies and equipment; proctor exams; post and maintain program materials; assist with professional development; manage student testing software; coordinate room scheduling; assist with faculty orientation; communicate student needs; support special projects; procure teaching materials.
• Administrative Support: record and track student information and statistics for program reporting and marketing; work with Admissions and Records offices; attend department meetings; take and distribute meeting minutes; assist with preparation of reports for state and national agencies; compile data for accreditation; assist with special projects; support recruitment; organize pinning ceremonies.

• Associate degree preferred.
• Prior healthcare‑related experience preferred.

• Maintain strict confidentiality.
• Communicate effectively orally and in writing.
• Work with a diverse student population in a community college environment.
• Analyze and solve problems.
• Demonstrate strong computer operations and applications.
• Adhere to college policies and procedures.
• Work as a team member and foster a cooperative work environment.
• Coordinate with Nursing Program faculty and staff and other college departments.
• Demonstrate strong organizational and composition skills.
• Proficiency with Windows, Microsoft Office, Adobe Acrobat, Zoom, Survey Monkey, Canvas, Google Docs, Perceptive Content, Datatel/Colleague, CROA, portal software, Castle Branch.

Must be able to perform the functions and responsibilities of the position. The position requires occasional lifting of supplies.

• Employer paid retirement plan (17.37% employer paid; 1.25% employee paid)
• Group Health, Dental and Life Insurance, including Flex Benefits
• 20 days paid annual leave
• 4 days paid personal leave per year
• 16 paid holidays per year
• Paid medical, emergency and bereavement leave
• Employee and family tuition waivers
• Choice of free meal swipes each semester in campus dining facility
• Free easy‑access parking
• Collaborative work environment
• Onsite fitness center and walking track
• Verizon, Microsoft, Dell and HP employee discounts
• Professional development

Full time, Monday–Friday.