Student Supplier Entry and Maintenance Position - Student

Position Overview

Student Supplier Entry and Maintenance is responsible for assisting the Supplier Maintenance Administrator in ensuring all supplier information is entered and maintained properly as well as ensuring supplier information is mapped properly for interface to State of KS vendor file (SMART).

50% - Review all new suppliers and supplier addresses entered into supplier database (FITC) to ensure information is appropriate and meets vendor entry policies and format. Approve if correct or make necessary changes or obtain required information in order for vendor to be approved. Ensure suppliers are properly mapped for interface to State of KS vendor file (SMART).

40% - Process supplier change requests including, but not limited to, name and address changes. Ensure proper documentation for the change has been received.

10% - Enter direct deposit information for payments from the UKANS business unit. Ensure forms are completed properly and acceptable documentation has been received. Contact the individual responsible if any information is incorrect or missing. Verify proper 1099 reporting is assigned to vendor. Make additions or changes as appropriate.

During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester.

Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).

• Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.
• This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.

15-20 hours per week in 2-4 hour shifts at a time.

Applications will be accepted until a pool of qualified candidates has been identified, but an application should be submitted before Wednesday, 5/20/2026.

Advertised Salary Range: $11.50/hr

Anticipated

Start Date:

Monday, February 23, 2026