Administrative Associate

Position Overview

The KU School of Business is seeking an Administrative Associate to provide support to the Management & Entrepreneurship academic area. This position provides a variety of specialized administrative support to Academic Area Director(s), faculty, lecturers, and students. This position also initiates financial processing for payments and reimbursements; serves as the primary contact for a range of internal and external constituents; and coordinates a wide range of activities including area events and guest visitors.

This position reports indirectly to the Management & Entrepreneurship Area Director and directly to the Administrative Coordinator for the Academic Areas Admin Team. The Administrative Coordinator is responsible for oversight and the professional development of the Administrative Associate. The position is one of a team of five that support all the academic areas across the school. Individuals with a team mindset, a work smarter not harder attitude, and strong customer service skills are encouraged to apply.

This position is a unique .90 FTE, requiring only 36 hours per week; therefore, allowing flexibility for a better work-life balance. This position is designated as on-campus, with the flexibility to work remotely per School guidelines and KU policy. The Administrative Associate’s office will be located in beautiful Capitol Federal Hall, a 166,500 square foot modern facility, home to the KU School of Business.

Position is benefits eligible. KU offers excellent benefits to employees including generous retirement contributions, paid vacation and sick leave, insurance, and various discount programs. Health insurance options are offered at the full-time equivalency rate even though the position is a .90 FTE. Full details are available at (Use the "Apply for this Job" box below). The successful candidate must have appropriate authorization to work in the U.S. before employment begins.

Provide comprehensive administrative and financial support to Area Director(s), faculty, and students. Duties may include but are not limited to:

• Manage office workflow, inventory, correspondence, calendars, and filing systems to ensure smooth operations.
• Coordinate logistics for guests, events, and faculty recruiting, including travel arrangements, hotel reservations, catering, and schedules. Support may include major area events such as regional conferences or student case competitions requiring more complex event logistics.
• Prepare and process financial transactions such as reimbursements, p‑card reconciliations, and purchasing, in a timely manner. Maintain accurate records and documentation.
• May utilize financial software to track budgets, PDAs or other expenses, as directed by Area Director.
• Manage student job posting(s), collect data for each student hire, submit hiring information promptly, and update student’s employment appointment as changes or terms occur.
• Coordinate, distribute, process and file course and instructor evaluations for in‑person and online classes in accordance with School and University guidelines.
• Serve as a resource for inquiries, directing questions appropriately and ensuring timely responses.
• May arrange appointments and maintain calendars for Area Director(s).
• Provide assistance to certificate director(s) and staff, for certificate programs within the academic area, if appropriate.
• Identify inefficient or outdated processes and make recommendations for improvements to enhance workflow and service quality.
• May recruit, supervise and train student assistants. Complete other job‑related duties as assigned by Area Director.

Contribute to the success of the Academic Areas Administrative team, by:

• Assisting colleagues during peak workload periods and sharing best practices.
• Participating in regular team meetings, collaborative projects and professional development activities.
• Supporting team initiatives such as process documentation and administrative manual updates.
• Completing other duties as assigned by Administrative Coordinator.

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