Administrative Assistant III

Job Category: Administrative Assistant / Clerical
Education: High School Diploma or G.E.D.
FT/PT: Full-Time
Company: City of Salina
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The Administrative Assistant III position plays a crucial part in supporting the Police Department through vital administrative support. This indispensable position ensures seamless operations, strengthens public engagement, & contributes to the overall security of the Salina community. This position embraces the excitement of optimizing workflows & sustaining accreditation standards within a balanced work-life setting. This opportunity allows advanced core departmental activities that meaningfully influence the welfare of our community.

This training program includes guidance on departmental policies, accreditation processes, & software systems. Participants will have the opportunity to learn about managing departmental files, organizing programs, & using specialized software for training & security. The program emphasizes skill development in critical areas such as data management, communication, & procedural efficiency. This structured training encourages a foundation for a long-term career with growth potential within the Police Department.

• Keeps & maintains departmental files for accreditation; researches, locates, & creates accreditation proofs of compliance; educates employees on accreditation process; participates in accreditations reviews & attends required accreditation training.
• Assists with development & maintenance of policies & procedures; assists with administration of departmental accreditation, policy & training software system.
• Assists with uploading & assigning training through departmental training software; monitors CPOST required training & adds training documentation for sworn officers.
• Oversees one or more departmental security software systems including assigning permissions & issuing access to secure areas of buildings & grounds.
• Provides backup for Public Safety Administrator including processing confidential information regarding personnel & proposed actions; processes departmental accounts payable & prepares forms.
• Creates & maintains departmental forms, booklets, flyers, spreadsheets, presentations & related documents.
• Assists in the organization of department programs; performs special projects as needed.
• Handles office mail; screens phone calls; schedules appointments; maintains records for limited office funds; assists with program organization; performs assigned special projects.
• May lead other administrative support workers.

• High school diploma or G.E.D.

• Requires skills in typing, bookkeeping, computer applications & other clerical functions.
• Four (4) years of progressively responsible clerical work with strong computer experience desired.
• Type accurately at or above 40 words per minute.

• Must pass extensive background checks to include a Personal History Statement & computer voice stress analysis (cvsa).

• Monday – Friday.
• 8:00 a.m. to 5:00 p.m.

• Light, exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects.
• Sits about 85 percent of the time.
• Inside work in office setting.

• $/hr.
• $39,/yr.
• Additional $1.50/hour paid for hours worked after 6:00 p.m. & before 6:00 a.m.

• 48 hours of vacation available upon hire; additional 48 hours earned during the year (96 hours in first year).
• 96 hours of sick leave during first year.

• Until filled
• Important:
  To be considered, a fully complete application for employment is required.
• Apply directly with the City of Salina ina-ks.gov

Contact Information
City of Salina
Human Resources Department