Secretary School
Listed on 2026-07-16
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Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Administrative Management, Clerical
Secretary
- High School (Activities)
FTE: 1.0
HOURS/DAY: 8.0
DAYS PER YEAR: 251
Purpose Statement
The job of Secretary
- High School is done for the purpose of providing a wide variety of secretarial support to assigned administrator; establishing and maintaining records; compiling and distributing a wide variety of materials and reports; and coordinating various activities.
Essential Functions
- Assists in orientating new site personnel regarding appropriate school and district practices for the purpose of effectively assimilating new personnel into site operations.
- Compiles data from a variety of sources for the purpose of complying with financial, legal and/or administrative requirements and/or requests.
- Composes documents for the purpose of documenting events, providing and/or requesting information.
- Coordinates and/or schedules a variety of programs and/or activities for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines.
- Greets all incoming person(s) for the purpose of responding to their inquiries, directing their requests to appropriate personnel and locations and/or enforcing districts secure entry procedures.
- Maintains a variety of documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
- Maintains the school's websites for the purpose of providing up-to-date information to staff and public.
- Maintains inventories (e.g. supplies, materials, equipment, etc.) for the purpose of availability of item(s).
- Maintains office equipment, tools, and work areas for the purpose of ensuring a safe working environment and the availability of needed items.
- Monitors assigned department/program activities for the purpose of ensuring completion in compliance with established financial, legal and/or administrative requirements.
- Monitors placement of substitutes for the purpose of ensuring adequate temporary staff.
- Participates in meetings, workshops and seminars for the purpose of conveying and/or gathering information, developing knowledge required to perform job functions and meet district objectives.
- Prepares a wide variety of written and electronic materials for the purpose of documenting activities, providing written reference and/or conveying information.
- Processes documents and materials for the purpose of disseminating information to appropriate parties for action.
- Responds to inquiries from a variety of internal and external parties for the purpose of providing information, facilitating communication among parties and/or providing direction.
- Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions.
Other Functions
- Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
- Performs other duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements:
Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment using pertinent software applications; preparing and maintaining accurate records; performing standard bookkeeping; and planning and managing projects.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; office methods and practices; and accounting/bookkeeping principles.
ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data…
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