Admin Assistant Virtual School

Administrative Assistant
- Virtual School

This role will serve both LVS and Centennial and will be housed at Centennial.

FTE: 1.0

HOURS/DAY: 8.0

DAYS PER YEAR: 261

This position has responsibilities of finance, but also plays a crucial role in the annual virtual audit as well as helping with marketing vendors and other vendors to secure supplies, etc. for LVS.

Purpose Statement:

The job of Administrative Assistant
- Virtual School is done for the purpose of providing secretarial and administrative support to assigned administrator(s); communicating information to students, parents, staff, and/or other districts; ensuring compliance with financial, legal and administrative requirements; and supporting the broad array of services provided to students, parents, instructional and support employees.

Essential Functions:

• Analyzes and/or coordinates budget data as assigned for the purpose of resolving budget variances and evaluating compliance with district and state requirements.
• Collaborates with various departments for the purpose of gathering and/or providing information to improve processes and programs.
• Collects fees and/or funds from student events for the purpose of ensuring the accuracy and timely completion of transactions.
• Communicates with a variety of individuals and entities for the purpose of coordinating activities, conveying and/or gathering information and resolving issues.
• Compiles and analyzes data from a variety of sources for the purpose of complying with legal and/or administrative requirements.
• Coordinates and schedules a variety of programs and/or activities for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines.
• Greets all incoming persons for the purpose of responding to inquiries, directing their request to the appropriate personnel and/or enforcing secure entry procedures.
• Maintains inventory of supplies and materials for the purpose of ensuring items' availability.
• Maintains a variety of computerized and manual records, files, and databases for the purpose of documenting activities, providing reliable information and complying with district, state and federal requirements.
• Maintains office equipment, tools and work areas (e.g. cleaning, load supplies, clear paper jams, etc.) for the purpose of ensuring a safe working environment and the availability of items within a specific time frame.
• Monitors assigned department/program activities for the purpose of ensuring completion in compliance with established financial, legal and/or administrative requirements.
• Orients new site personnel regarding appropriate school and district practices (e.g. directions, building procedures, etc.) for the purpose of effectively assimilating new personnel into site operations.
• Participates and/or facilitates meetings, workshops and seminars for the purpose of conveying and/or gathering information, developing knowledge required to perform job functions and meet district objectives.
• Performs record keeping and general clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) for the purpose of providing information and/or materials as needed.
• Prepares a wide variety of written and electronic materials for the purpose of documenting activities, providing written reference, and/or conveying information in accordance with district, state, federal and/or administrative requirements.
• Processes a variety of financial information for the purpose of updating information, transmitting information and/or complying with district, state and federal requirements.
• Processes documentation and materials for the purpose of disseminating information to appropriate parties for action.
• Provides proctoring for state assessments and finals, organizes and manages all materials and supplies for state assessment sites for the purpose of ensuring compliance with district, state, and federal requirements.
• Responds to inquiries from a wide variety of internal and external parties (e.g. staff, parents, students, public agencies, auditors, etc.) for the purpose of providing information, facilitating communication among department and/or providing…