Executive Associate

Position Overview

The Executive Associate (EA) provides administrative support to the Dean for the KU School of Business and the Associate Deans. The School of Business offers undergraduate, master’s (full-time, part-time, and online) and doctoral programs. In recent years, the School has experienced remarkable growth and currently enrolls more than 3,000 undergraduate students spread among five different academic areas, with over 100 full-time members of faculty.

This position serves as the point of access to the Dean and Dean’s office. The incumbent must have a keen understanding of the Dean’s goals, philosophy, School policies and strategy, and external affairs in order to effectively act as a liaison on behalf of Dean with both external and internal contacts. This position also serves a vital role in managing the Dean’s office operations and works in close collaboration with others to execute the goals of the Dean and the School.

The EA must exercise good judgment, maintain confidentiality, work independently, and demonstrate excellent communication (written and oral) and organization skills.

This position is designated as on-campus during the academic year and has flexibility to work virtually or hybrid over breaks and summer, as approved. The office will be located in Capitol Federal Hall, a 166,500 square foot modern facility that the School of Business has called home since 2016. Other flexible work schedules will be evaluated as per KU policy and School guidelines.

This is a full-time, 12-month, benefits eligible, professional staff position reporting directly to the Dean. KU offers excellent benefits to employees including generous retirement contributions, paid vacation and sick leave, insurance, and various discount programs. Full details are available at: (Use the "Apply for this Job" box below). The successful candidate must have appropriate authorization to work in the U.S. before employment begins.

– Oversight and coordination of Dean’s office operations to ensure excellent customer service, efficient workflow, fiscal responsibility and work culture consistent with Dean’s and School of Business philosophy. The Executive Associate is expected to provide solutions to a diverse range of problems and situations by exercising independent judgment and decision-making skills. Key aspects of Dean’s office management include: monitoring budget reports, supervision of staff, reviewing operating practices and overseeing daily operations, Specific tasks include, but are not limited to:

• Serve as key liaison to the Shared Services Center for Dean’s office regarding expenditures.
• Review and interpret monthly financial reports to monitor Dean’s office operational needs and expenses, including forecasting of student payroll budget. May provide financial data to assist Dean/Associate Deans in budget planning of office operations.
• Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Interpret administrative and operating policies and procedures for employees.
• Determine office staffing needs, coordinate and direct office services provided by staff. Participate in hiring process of Dean’s office staff.
• Provide training, oversight to other administrative support staff throughout the School to assure coordination and support for non-Area units
• Coordinate with Area administrative support staff on School-wide initiatives, events, etc.
• Supervise multiple student employees, including managing work schedules, providing training and organizing training materials.
• Manage Dean’s Office physical space including ensuring that supplies are available for Dean’s office staff and guests, the office is clean, and the office is opened by 8 a.m. and closed at 5 p.m. each business day.

– Provide administrative support for Dean and/or Associate Deans in routine and special projects. Convey Dean’s views and opinions on his/her behalf when requested by the Dean. Prioritize requests made to Dean including meeting requests, scheduled appointments and…