Election Mngr - Voter Services

SHAWNEE COUNTY, KANSAS

POSITION NUMBER: EL1005A

FLSA STATUS: N

Shawnee County Position Description

Under general supervision, this Classified position is a part of the Elections Office management team.

Performs critical administrative work for elections related to voter services (voter registration, advance mail ballots, early voting, federal service/UOCAVA voting, mobile polling, etc.). Oversees voter records management systems and other related work. Performs other duties as assigned. This position is supervised by the Election Commissioner.

30% Supervision of Staff. This position supervises the Assistant Election Manager – Voter Services, the Office Assistant II – Voter Registration Clerk, the Office Assistant II – Advance Voting Clerk, and Intermittent Elections Data Entry Intermittent staff with respect to accountability for performance and behavior including approval of absences to conform with personnel needs, discipline of employees, staff development and training, completion of performance evaluations and other personnel related functions.

Participates in the hiring and promotional process. Instructs staff on proper completion of tasks. Inspects and reviews work of staff to ensure that projects are complete. Establishes work schedules and assigns work. Checks work procedures and products.

Trains and instructs staff verbally and prepares written instructions on proper completion of duties.

20% Election Systems Software. Manages critical computer functions in creating and maintaining accurate databases for each election in the statewide voter information system. As the local System Administrator for the statewide voter information system, this position is the contact person for maintaining uninterrupted database and computer accessibility and managing the security access tokens for each locally authorized employee. Tests, tracks, implements enhancements and upgrades, reports software defects/shortcomings.

Trains staff and assists in software support.

Ensures the above stated system interacts correctly with the elections management software system for electronic poll books as appropriate.

20% Voter Registration & List Maintenance. Manages and is responsible for the complete and accurate voter registration for all registered voters in Shawnee County. Conducts the list maintenance activities and street files maintenance in compliance with requirements of the National Voter Registration Act, the Federal Voting Assistance Program, Secretary of State’s office, Kansas law, Administrative Rules & Regulations and Elections Office policy.

Monitors election laws and requirements. Is responsible for managing the petition verification process.

15% Voter Ballot Services. Manages the processes for voters to request, receive and cast ballots for all non-polling place ballots (advance mail ballots, early in-person voting, federal service, mobile polling, etc.) and the Provisional Process for all ballots while ensuring compliance with the requirements of the Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA), the Federal Voting Assistance Program, Help America Vote Act (HAVA), Americans With Disabilities Act, Kansas Law, Secretary of State’s Office, Administrative Rules & Regulations and Elections Office policy.

Provides support for the ballot-on-demand system in conjunction with the Election Systems team. Prepare for and assists in conducting the post-election audits that ensures vote tabulation accuracy.

10% Process Improvement & Documentation. Serves as a member of the Election Office’s management team. Manages the continuous process improvement and documentation for those areas of responsibility. Collaborates with the other areas of the department regarding integration of processes. Documents processes in the database software per office policy.

5% Security & Customer Service. Ensures the security of the election process in all facets and provides the highest, appropriate level of customer service in performing the duties of this position to the extent possible and reasonable.

Knowledge of:
Human resource management including hiring…