Student Program Coordinator

Position Overview

The Program Coordinator for Research Support and Graduate Recruitment assists with research services and coordinates research initiatives, internal funding competitions, and research events and analyzes and generates research data and reports. As such, the position works closely with the Associate Dean for Research. In addition, the position monitors the coordination of graduate program recruitment and admission services including scholarships and fellowships and supports graduate program units and outreach.

The School of Engineering (SoE) has over 600 graduate students, with a goal for continued growth to 800 students. There are 26 graduate degrees in five departments and one program. The Dean's Office is a service-oriented organization with students, faculty, alumni, and industry employers and the University of Kansas as constituents. This position must know and understand the requirements of all graduate degree programs within the School for use in graduate student recruitment.

This position provides enrollment management efforts for both domestic and international graduate students and applicants. This includes working with the departments to provide support of applicant generation, inquiry cultivation, and pre‑and post‑admit communications. This position works closely with the Student Program Manager. This in‑person position reports to the Associate Dean for Graduate and Online Education.

• Coordinate the internal funding competitions, track and report use of these awards to secure future external funding.
• Coordinate research initiatives, and report participation in the initiatives and analyze data to determine their effectiveness.
• Coordinate meetings and School research events, such as junior faculty mentoring lunches, research visioning events, and proposal writing workshops, in consultation with the SoE event planner.
• Coordinate the Undergraduate Research Fellows (UGRF) Program, develop the programming, and stimulate external competitive graduate fellowship applications.
• Analyze proposal, award, and research expenditure data supplied by the KU Office of Research and provide the data and analysis to the SoE and the departments on a regular basis.
• Provide help preparing research reports, analyzing documents, scheduling, organizing meetings, and supervising undergraduate student assistants.
• Manage marketing campaigns to promote programs and faculty, staff, student, and alumni accomplishments and manage, update, and create web content for the research and graduate program sections of the SoE website in collaboration with the School’s public relations and web development staff.
• Coordinate the Faculty Research Portfolio in collaboration with the School’s public relations and web development staff.

• Work with the Associate Dean for Graduate and Online Education and departments to develop a strategic plan to recruit and support domestic and international graduate students.
• Serve as the point of contact for graduate student recruitment. Develop and organize SoE recruitment events, in support of departments, with a commitment to academic excellence; coordinate a School presence at local, regional, and national prospective student events, which may include some travel.
• Organize an SoE Open House to recruit prospective graduate students and advertise it regionally.
• Work with departments to manage travel arrangements for graduate student recruiting.
• Organize a regional undergraduate research conference, to expand recruitment efforts.
• Advertise undergraduate research opportunities, including Research Experiences for Undergraduates (REU) programs, to expand recruitment efforts.
• Collaborate with the Engineering Career Center and faculty to promote graduate school as a post‑graduation opportunity.
• Serve as the Liaison for recruitment during the application process. Coordinate the admissions process and work with departments on communication to prospective and admitted students.
• Develop and organize orientation programing for new graduate students working with the Program Coordinator for Graduate Academic Services.
• Co‑advis…