Grant Officer INTERNAL

Position Overview

The day‑to‑day post‑award research administration activities for the University of Kansas (KU) will be conducted by AMS Grant Coordinators and Grant Officers. These positions will work with assigned principal investigators (PIs), units, departments, and centers as well as the Shared Service Centers and other administrative offices to perform post‑award research activities in a service‑focused environment. The positions will use knowledge of post‑award best practices and KU grant systems, policies, and processes to provide PIs with accurate and timely information to make decisions and ensure efficient transaction processing.

They will also work with sponsoring agencies to submit timely reports and documentation and act as liaison between the PI and agency.

This position is fully remote, meaning most activities will be performed from an agreed‑upon off‑campus location. Some in‑person activities such as meetings with PIs, trainings and team meetings will be required on occasion. The role is open to KU employees only at this time.

• Examine awards to understand terms and conditions and nuances, and review budgets with PI.
• Administer project by monitoring awards for financial and administrative compliance, preparing funding scenarios and conducting expenditure forecasting to aid award management throughout the life of the project.
• Maintain accounting records for all awards within your assigned portfolio.
• Reconcile all assigned accounts against the PPM and General Ledger on a monthly basis.
• Coordinate personnel and purchasing activities with the PI and SSC finance; review transactions for alignment with award terms and conditions and cost accounting standards including budget adjustments, JVs, invoices, check requests, travel and expense reimbursements and purchase requisitions as necessary.
• Meet with PIs on a regular basis to provide updates on the financial status of their accounts.
• Participate in meetings and events with PIs to maintain knowledge of the unit and relationships with the PIs and staff.
• Pre‑certify effort certification reports to accurately report effort certification for PI final review and approval.
• Assist Principal Investigators with budget development for progress reports. Assist with submission of progress reports, program reviews, and other activities related to the award.
• Provide Research Center Directors, Deans, Chairs and other unit staff with requested information so they can maximize PI research goals.

• Act as a liaison between PIs and sponsor to communicate and resolve any issues concerning expenditures, requiring extensive knowledge of federal, state and University regulations, including the OMB Uniform Guidance.
• Perform all agency interaction for sponsored projects, including no‑cost extensions, renewals, carry forwards, and budget adjustment requests. Facilitate award set‑up or budget changes in the financial system as needed in conjunction with the Award Processing and Set‑Up team.
• Prepare, review, finalize, and submit annual/final reporting around finances, property, and inventions.
• Complete project close, including necessary system actions.
• Act as a resource during sponsor and single audit, in conjunction with Associate Directors of Award Management and Post Award, Director of Research Administration, and Fiscal Affairs.
• Complete sub‑recipient monitoring, as necessary.

• Supervision:
  • Supervise activities of assigned Grant Coordinators, monitoring work for accuracy and compliance with state, university, federal and agency guidelines.
  • Provide final review of budget and matching fund information for accuracy and compliance.
  • Provide meaningful annual reviews of assigned Grant Coordinators and take responsibility for all work produced, training, and development of assigned staff during their employment.
• Functional:
  • Serve as expert in designated functional area, such as sponsoring agency (NIH, NSF, etc.), system (FITC‑PPM, excel reporting, etc.) or process (3G, RFAs, etc.).
  • Provide oversight, training, guidance and support in assigned area. Proactively…