Grant Officer INTERNAL

This position is open to University of Kansas employees only.

This specialized position will assist with the day-to-day award administration activities for classified, controlled unclassified information (CUI), and sensitive sponsored activity (“secure”) at the University of Kansas (KULC and KUMC campuses). The Secure Grants Research Officer will work with assigned principal investigators (PIs), units, departments, and centers as well as the Shared Service Centers and other administrative offices to perform post-award secure research activities and act as a liaison for secure research projects with staff in the Office of Risk, Audit and Compliance, the Office of Research, and other campus stakeholders as appropriate.

The position will use knowledge of post-award best practices and KU grant systems, policies, and processes, along with security clearance, to provide PIs with accurate and timely information to make decisions and ensure efficient transaction processing and to inform and advise stakeholders. They will also work with sponsoring agencies to submit timely reports and documentation and to act as liaison between the PI and agency on contract and grant administrative issues.

The AMS Grant Officer will provide timely and professional services that support or enhance the research service goals of the client units and of the University of Kansas as a whole. This position is responsible for a dynamic, complex research award portfolio with a focus on controlled, classified, and secure research areas.

This position is designated as hybrid, meaning some activities may be performed from an agreed-upon off-campus location. Some in-person activities such as meetings with PIs, trainings, position specific secure work, and team meetings will be required.

This position supports research activities involving classified and controlled information. Employment is contingent upon the successful completion of a U.S. Government background investigation and the ability to obtain and maintain a Top Secret security clearance or above within 6 months of officially accepting the offer for this role. Applicants must be U.S. citizens and must be eligible for access to classified information under applicable U.S. Government regulations.

35% - Award Management for PI and Departmental Support & Funding Management:

• Examine awards to understand terms and conditions and nuances, review with PI, and administer project by monitoring awards for compliance.
• Prepare monthly financial budget reports for PIs. Based on PI feedback, prepare funding scenarios and conduct expenditure forecasting to aid award management throughout the life of the project.
• Maintain accounting records for all awards within your assigned portfolio.
• Reconcile all assigned accounts against the PPM and General Ledger monthly.
• Coordinate personnel and purchasing activities with the PI and SSC finance and HR Transactions staff; review transactions for alignment with award terms and conditions and cost accounting standards including budget adjustments, journal request changes (JRCs), invoices, check requests, travel and expense reimbursements and purchase requisitions as necessary.
• Offer to meet with PIs on a regular basis to provide updates on the financial status of their accounts.
• Participate in meetings and events with PIs to maintain knowledge of the unit and relationship with the PIs and staff.
• Pre-review effort statements for accuracy prior to final certification by PI/Self-Certifier.
• Assist Principal Investigators with budget development for progress reports. Assist with submission of progress reports, program reviews, and other activities related to the award.
• Process project-based funding changes for all assigned units and PI(s).…