HR Senior Recruitment Coordinator

Position Overview As a HR Senior Recruitment Coordinator at the University of Kansas, you will be a key player in the recruitment and hiring activities for the Talent Acquisition Centers of Excellence at the University of Kansas. This role involves coordinating and supporting various aspects of the recruitment lifecycle. The Sr. Recruiter serves as subject matter expert for an assigned portfolio of campus units, ensuring a positive and efficient experience for candidates, department personnel, HR Partners, and hiring teams.

This position serves as a liaison with units and key partners, provides leadership and strong knowledge base of compliance programs, university policies to provide guidance and training as needed. This role has the opportunity to work on several projects to streamline operations and improve efficiencies as well as facilitates, develops and participates in training and outreach programs while actively engaging in assigned recruitment portfolio.

This position is hybrid, working three days remote and two days at the Lawrence, KS campus each week, with additional on campus workdays as needed and determined by supervisor.

Job Description

• Provides leadership in the facilitation and monitoring of staff & faculty recruitment activities as assigned for the university community.
• Actively promotes/recruits/sources for posted positions to recruit talent, promoting the university and enhancing brand recognition.
• Assists in identifying hiring needs across campus by working with Deans, Department Chairs, Provost Office, faculty and staff to find the best talent to fill an integral role in a specific department/unit.
• Proactively utilizes data available from questionnaires, exit interviews, and other metric data for future recruitment activities.
• Partners with recruitment team to design, refine and implement innovative recruiting strategies and processes.
• Establishes and works with various sources to attract candidates (social media, Linked In, employee referrals, etc.) and establish databases for candidate referrals.
• Serves as point of contact for members of the HR Partner, recruitment team, hiring units, search chairs and applicants on all searches. Provides subject matter expertise and recruiting advice/training to search committees, may actively participate in the recruitment (sourcing) and screening of applicants, preparing interview questions and assisting with the offer letter and unit letters in accordance with university policies & procedures as well as any other related activities.
• Reviews, audits recruitment plans and posts approved position descriptions, coordinating with the HR Partner or Compensation Team as appropriate. Reviews position title, job family/classification assignment, FLSA status, updating position attributes in the HRIS system; coordinates position number assignment/position control validation, and evaluates recruitment exceptions. Works with the HR Compensation Team regarding title assignment and general pay guideline issues. Generates offer letters for new hires, reviews background check results, and updates People Soft panels for effective position management.
• Coordinates with International Employment on labor certifications, verbal offers and offers that may require immigration/visa support to ensure work authorization can be met.
• Reviews and evaluates inquiries and/or complaints related to the search process and provides assistance and resolution. Audits searches for Equal Opportunity compliance and notifies supervisor of any concerns.
• Communicates with HR Partners, Deans, Directors, Department Chairs, Faculty, Staff, and/or other partners daily.
• Assists with annual business process activities and procedures for staff, and related student hiring. Researches advertising options and strategies, participates in job fairs, etc.
• Works within multiple university systems regarding recruitment, position control/management, onboarding and appointment activities.
• Evaluates inquiries regarding consultant versus employment activities. Provides work agreements as directed by supervisor.
• Requests appropriate background checks as needed for employment needs campus wide.
• Acts as mentor to Recruitment Coordinators and Recruitment Specialists, providing support to student hiring processes when needed.

• Develops, coordinates, and presents informational seminars and/or training sessions in person and online. Assists with updating…