Materials and Process Coordinator 1st Shift

Materials and Process Coordinator (17) - 1st Shift

Job Category: Admin Office/Clerical

Requisition Number: MATER
008787

• Full-Time

Lawrence, KS 66044 – 101 McDonald Drive, Lawrence, KS 66044, USA

The opening for Materials & Process Coordinator is on 1st Shift, (7:30 am – 3:30pm), Monday through Friday.

The Materials & Process Coordinator is responsible for identifying root cause of issues within processes and works towards successful resolutions. The Materials and Process Coordinator is responsible for increasing efficiency and accuracy through standardization management of files and material master data. Monitors systems for failures, clears errors and ensures proper processing continues. Retrieves and reviews the final files for completeness and accuracy, understanding digital tooling and the necessary deliverables for all levels of manufacturing.

Manages workflow backlogs and accurate delivery of information to all downstream partners. Problem solves workflow errors at the SKU level. This role is accountable for monitoring and resolving issues identified within that workflow. Responds to inquiries from end users and business partners to status orders. This role is responsible for problem solving, analyzing commodity and supplier information through procurement systems to enable cost savings and handling supplier POs from an end‑to‑end process.

• Validating color scheme on HPL matches VPS outputs post Prinergy (i.e., 4/4, 4/1, Bronze, MATTWBOP, as well as any spot colors). Collaborate with responsible departments to solve problems through Quality Notifications and initiate updates to SAP, BOB, Ariba, MPPS
  2.0, Jigsaw, Prinergy RBA and other systems based upon specifications for accurate and complete deliverables to internal and external suppliers. Responding to calls from internal/external customers and suppliers. This may require contacting various business partners to ensure accuracy of information and research the referenced systems. Strong communication skills required to ensure complete handoffs are sent and received. Maintain tables or reports, queries, or updates as required.
• Responding to inquiries from end users and business partners to status orders. This may include calling suppliers to verify PO’s were received and check on shipping status. Auditing accounts payable error report‑contacts end‑user, supplier, dock, or AP regarding receiving, price, freight or PO quantity error; updates PO information to ensure suppliers are paid within the terms using SAP and/or Ariba.
• Demonstrating flexibility in expediting orders and invoice payments, which may require processing in less than the agreed upon lead times. Monitoring GP product development milestones and sample/cost approvals.
• Analyzing reports and parameters to make recommendation to buyers on system settings (e.g. MRP values) and ordering methodologies which could optimize raw material inventory levels. Upon request, pulling Dun & Bradstreet reports and conducting supplier research through spend reports and internet searches.
• Researching commodity and supplier information as needed through procurement systems to support buyer decision making and enabling cost savings.

• High School Diploma, GED or equivalent.
• Experience in Microsoft Word and Excel; must be able to pass a 2010 version of Microsoft Excel, and Word testing as part of the interview process (only passing scores in Skill Check will be considered).
• Typing test of 30 wpm as part of the interview process (only passing scores in Skill Check will be considered).
• 1+ year of experience with pre‑manufacturing or manufacturing card processes.
• 1+ year of experience communicating with suppliers, business partners and/or external customers.
• 1+ year of experience using ARTS and/or PPS.
• 1+ year of experience in using Mac and/or PC.

• Experience in software packages including Preps, InDesign, Photoshop, Illustrator, & Acrobat Pro.
• Understand legacy systems that continue to be maintained after go‑live i.e. ARTS, PPS, etc.
• Understand Material Master Data maintenance process.
• Understanding of integrated systems i.e. legacy (ARTS…