Maintenance Clerk

Description

The Maintenance Clerk provides administrative and clerical support to the Maintenance Department by maintaining accurate records, coordinating communications, and ensuring the timely processing of maintenance-related documentation. This role plays a key part in supporting maintenance operations through effective organization, data management, and inventory control.

• Enter, document, and maintain work orders within the maintenance management system.
• Prepare and distribute daily reports, including start-up sheet updates and facility efficiency reports.
• Monitor, document, and adjust spare parts inventory levels to ensure accurate stock records.
• Process and submit documentation required for vendor and contractor invoicing and payment.
• Maintain and update Preventive Maintenance (PM) schedules and records within the maintenance database.
• Organize, file, and maintain maintenance records, equipment documentation, and departmental reports.
• Track open, pending, and overdue work orders and communicate status updates to management as needed.
• Assist in preparing reports related to maintenance performance metrics, equipment downtime, labor utilization, and maintenance costs.
• Order, receive, and replenish office supplies and maintenance-related materials.
• Provide general administrative support to the department, including data entry, document preparation, filing, copying, and recordkeeping.
• Support maintenance personnel and management by ensuring accurate and timely documentation of maintenance activities.

• High school diploma or GED required; additional administrative or technical training preferred.
• Strong organizational, communication, and time-management skills.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Experience working with computerized maintenance management systems (CMMS) preferred.
• Ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.