Administrative Paid Associate Producer, Doris Duke Theatre Jacob's Pillow Dance Festival Becket

Jacob's Pillow Dance Festival
Becket, MA
US

STATUS:
Part-Time, Remote, Seasonal (March 1-April 19, May 4-10 )
Full-Time, In-Person, Seasonal (April 20-May 3 and May 11-September
4)
Part-Time, Remote, Seasonal (September 14-October 12)
Full-Time, In-Person, Seasonal (October 13-26)

COMPENSATION: $25-$30/hr for Part-Time work 40-70 hrs/month, $1200-$1500/week for Full-Time work

SCHEDULE:

Business Days/Hours Part-Time scaling from 40-70 hrs/month (February-April, September), Five (5) Day work week averaging 35-40 hrs/week (May), Six (6) Day work week averaging 48-55 hrs/week (June-August, October)

Jacob’s Pillow seeks experienced and detail-oriented seasonal Associate Producer of the Doris Duke Theatre to join the Programming Department, reporting directly to the Producing Director. The Associate Producer will be responsible for managing contract administration and advancing logistics for all Doris Duke Theatre performances with support from Seasonal Staff. Key responsibilities include managing and communicating logistics with artists, drafting and negotiating contracts, arranging transportation, visa logistics support, coordinating housing and meals, arranging complimentary tickets, and working closely with the Health Care Coordinator to support the wellness of visiting artists and guests.

Additionally, the Associate Producer will assist in tracking the Programming Department’s annual budget, support special events, and ensure the smooth execution of all logistical needs for Jacob's Pillow's performance programming.

• Facilitate relationships between artists/companies and Pillow departments to ensure a smooth transition from the curatorial process to presentation.
• Liaise with the Marketing & Media Departments to ensure artists are accurately represented.
• Liaise with the Production Department to coordinate schedules, rehearsal space, dressing rooms, and other necessary logistics ensuring a seamless experience for artists and staff.
• Prepare, draft, and file contracts for artists, ensuring accuracy and compliance in all agreements ahead of the festival and shoulder seasons.
• Coordinate all logistical aspects of advancing Doris Duke Theatre performances with support from the Seasonal Staff.
• Ensure artists receive a warm welcome and they are well-cared for throughout their visit.
• Attend select final dress rehearsals to ensure the program is smooth, and ensure audience experience is appropriately planned in conjunction with the Patron Services Department.
• Review print programs for Doris Duke Theatre performances within the editorial team timeline.
• Monitor and track budget for Doris Duke Theatre performances.
• Work with the internal team and a visa consultant to ensure all artist visas are processed on time, adhering to relevant regulations.
• Create, maintain, and distribute informational materials for artists, providing them with necessary resources and schedules upon arrival.
• Ensure artists feel valued and well-cared for throughout their visit, including overseeing their dietary needs, wellness support, and any special requirements.
• Collaborate with the Health Care Coordinator to arrange wellness support for artists, including transportation to healthcare services as needed.
• Act as an on-call contact for campus emergencies, working collaboratively with team members to address and resolve issues.
• Cultivate and maintain positive relationships between artists/companies and Pillow departments, ensuring a welcoming and supportive experience before, during, and after performances.
• Supervise and mentor a seasonal intern by offering guidance and ensuring the successful completion of their tasks concerning artist and performance logistics.
• Provide assistance to the events team and support high-profile events as needed, ensuring all logistics are in place.
• Participate in weekly departmental meetings, providing updates, sharing insights, and ensuring alignment across departments.
• Assist in the planning, execution, and support of events, including late-night gatherings such as Gala and Pride Party.
• Assist in managing departmental finances, including processing payments, filing receipts, and tracking…