Senior Staff Accountant

The Senior Staff Accountant is a key contributor to the day-to-day financial activities of the Business Office and the monthly close process. This role is responsible for managing and reconciling the School’s balance sheet accounts, including cash, short-term investments, accounts receivable, prepaid assets, fixed assets, accounts payable, and accruals, while ensuring that all P&L impacts are properly recorded. This role is also responsible for coordinating and processing the bi-weekly payroll.

This position reports to the Chief Financial Officer.

• Prepare, reconcile, and process cash deposits.
• Process weekly check runs and electronic payments; distribute and/or mail checks; and record entries in the general ledger.
• Maintain the operating account checkbooks by recording all payments and deposits.
• Process weekly tuition payments from the School’s third-party tuition management partner and upload payments to the general ledger.
• Process payments for tuition deposits and summer school tuition from the School’s third-party enrollment partner.

• Coordinate and process the bi-weekly payroll.
• Download and maintain quarterly payroll reports.
• Calculate and report the taxable portion of group term‑life policies into payroll prior to the end of the calendar year.

• Create and maintain student account information in the general ledger.
• Perform and maintain monthly reconciliations related to balance sheet accounts, including cash, prepaid expenses, receivables, payables, accruals, and other accounts as appropriate.
• Maintain the fixed asset subledger, including additions, disposals, and transfers, and reconcile it to the general ledger monthly.
• Assist with monthly general ledger closing procedures, including the preparation of journal entries with supporting schedules, reconciliations, and documentation.
• Identify and promptly resolve reconciling items, escalating issues as appropriate.

• Maintain compliance with GAAP and internal accounting policies.
• Prepare audit‑ready work papers and respond to requests from internal and external auditors.
• Assist with special projects and ad hoc reporting as assigned by management.
• Perform ad hoc reporting and analysis as required.

• Assist families with tuition questions, payments, financial assistance, and scholarships.
• Assist in the financial assistance review process.
• Issue refunds for tuition, summer school, camps, and activities as needed in accordance with established policies.

• Coordinate with other departments and stakeholders to ensure the completeness and accuracy of financial information.
• Identify, drive, and optimize the implementation of processes, standardization, and automation.
• Order office supplies as needed.
• Process, track, and pay Amazon orders.
• Perform other duties as assigned.

• Bachelor’s degree in finance, accounting, business administration, or a related field is required.
• Five or more years of financial experience, including experience using general ledger systems.
• Strong knowledge of generally accepted accounting principles and nonprofit accounting standards.
• Advanced Microsoft Excel skills.
• Independent judgment with the ability to manage priorities and meet deadlines.
• Clear and effective written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to collaborate effectively with diverse personalities.
• Ability to learn, evaluate, and implement new financial and operational systems and tools.
• Strong belief in, and commitment to, Central Catholic High School’s mission and values.
• Bilingual preferred, not required.

• Standing and Walking:
  Ability to stand and walk for occasional periods.
• Reaching and Lifting:
  Ability to reach overhead, above the shoulders, and horizontally.
• Lifting and Carrying:
  Ability to lift and carry up to 25 pounds on an occasional basis.
• Bending and Kneeling:
  Ability to bend, stoop, kneel, and crouch.
• Repetitive Motion:
  Use of hands and fingers for keyboarding, writing, grading, and manipulating material.