Technician - Accounting

This job is a (40-hour) full time, benefited, FLSA non-exempt position in the Administrative Services Division that reports to the Director of Student Accounts.

Minimum Qualifications

• High School diploma or equivalent
• One (1) year of experience in bookkeeping or accounting clerk work

Preferred Qualifications

• Two-year degree in Accounting from a technical college or a Bachelor’s degree from an accredited institution
• Experience using Banner student account system, including popsels and report processing
• Working knowledge of State of Georgia and Gwinnett Technical College policies and procedures
• Accurate 10-key skills
• Working knowledge of Excel
• Good organizational skills and works well independently

Job Description Summary

Under general supervision, the Accounting Technician assists the business office staff with daily workload and special projects as identified and assigned. Responsible for accurate and timely Revenue and Accounts Receivable data entry. Must be able to communicate complex billing with internal and external customers. Must be available to work between the hours of 7:30 am–6:30 pm and travel between campuses when required.

Duties/Responsibilities Reviews a wide range of source documents, such as vouchers, invoices, receipts, and other forms for accuracy and completeness

Percentage of Time: 20%

• Gathers appropriate information, compares records and correctly traces inaccuracies or omissions. Initiates appropriate corrective actions.
• Completes reconciliations and transfers accounting data from individual accounting journals and ledgers to general ledgers within appropriate periods.
• Notifies appropriate authorities regarding balancing/reconciling discrepancies, problems and/or trends

Enters routine financial transactions into accounting systems; verifies and corrects information

Percentage of Time: 25%

• Receives and accurately batches source documents according to applicable methods.
• Accurately records transactions in a timely manner and according to established procedures and system guidelines.
• Adequately analyzes and reviews recorded transactions to ensure accuracy of entry. Appropriately determines sources of errors and/or makes corrections.
• Categorizes revenue into appropriate accounts.
• Assigns correct accounting codes according to established guidelines.

Verifies and records cash, check, and credit card payments

Percentage of Time: 25%

• Properly receives and records receipts and computes accurate totals.
• Accurately identifies, traces, and corrects any discrepancies between receipts and cash/checks/credit card receipts.
• Accurately codes receipts for entry into the accounting records.
• Deposits or forwards funds to appropriate staff according to established procedures.

Organizes and maintains hard copy files of departmental records

Percentage of Time: 5%

• Maintains complete, accurate and readily accessible files that conform to applicable policies, procedures, guidelines and standards.
• Regularly purges files in accordance with policies on record retention.
• Follows guidelines for providing information to auditors and others.
• Maintains confidentiality of records, files and other documentation.

Communicates with students, faculty and staff related to student accounts, as needed

Percentage of Time: 5%

Serves as back-up to establish, maintain and process third‑party contracts and scholarships in the student accounts receivable system

Percentage of Time: 3%

• Creates and processes third party invoices.
• Communicates effectively with internal and external third‑party entities.

Serves as a back‑up for sending payment reminders and billing notifications to students on a regular schedule that provides effective communication to students regarding account balances and meets due diligence requirements

Percentage of Time: 2%

Performs limited, routine general clerical duties. Responds to requests for information/advice and solves clerical problems

Percentage of Time: 3%

• Accurately and promptly performs clerical duties such as maintaining leave records, distributing mail, typing, answering the phone, etc.
• Responds promptly, effectively and appropriately to requests for information and assistance.

Displays a high level of effort and commitment…