Executive Assistant to Vice President Information Technology and Institutional Research​/CIO

Job Title:

Executive Assistant to the Vice President for Information Technology and Institutional Research/CIO

Location:

Georgia Gwinnett College

Regular/Temporary:
Regular

Full/Part Time:
Full-Time

Job

Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.

As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.

In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.

Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth.

Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders.

The Executive Assistant to the Vice President for Information Technology and Institutional Research is an essential position that provides high-level administrative, operational, and budgetary support to the Vice President for Information Technology and Institutional Research. This role supports the effective operation of the VP's office through executive support, schedule and travel coordination, meeting and event planning, search coordination, and office management in a fast-paced environment.

The Executive Assistant plays a key role in budget support, including reconciliation, reporting, expense forecasting, and tracking, as well as initiating and processing requisitions in accordance with GGC administrative processes and applicable USG, state, and institutional policies. The position serves as the primary administrative contact for the VP's office, maintains a high level of confidentiality and discretion, and supervises junior administrative staff and/or student assistants.

• Represent the Office of the Vice President exercising professional judgment and discretion in responding to internal and external contacts; resolve routine issues independently and elevate matters as appropriate.
• Provide comprehensive executive support, including complex calendar management, executive communications, meeting preparation, and follow-through on action items to maximize the VP's effectiveness.
• Serve as the primary point of contact for the VP's office; triage requests, route inquiries, and ensure timely coordination and resolution with campus partners and external stakeholders.
• Coordinate travel for the VP and leadership team members in alignment with GGC administrative processes and applicable policies.
• Manage budget support activities, including processing invoices and expense reports; ensuring accurate reconciliation and documentation; and supporting compliance with state, USG, and institutional requirements.
• Monitor spending patterns, project upcoming expenses, maintain accurate records of salary reserves, and provide routine financial updates to the VP to support budgeting and staffing decisions.
• Prepare regular operational and financial summary reports for the VP, highlighting projected expenditures, variances, salary reserve status, and key risks or deadlines.
• Coordinate activities related to searches and hiring, including scheduling interviews, coordinating candidate logistics and communications, and supporting onboarding and related administrative processes.
• Plan and execute office meetings and events including preparation of materials; manage office operations and records; supervise junior administrative staff and/or student assistants; and perform…