Administrative Assistant III

About Us

Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.

As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.

In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.

Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth.

Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders.

Job Summary

The Administrative Assistant III provides administrative support to the Dean of Students and other administrators within the Dean of Students Office.

Responsibilities

* Provides support to the Dean of Students Office by attending meetings and taking minutes, documenting and communicating decisions made by the Dean of Students Office;
Provides support to the Dean of Students in coordinating the review of Student Affairs policy/processes for the Dean of Student
¿ s Office;
Checks in and welcomes students, faculty, staff and visitors; schedules student/staff appointments utilizing Microsoft Outlook; answers phone calls (routing messages and voicemails), places holds on student accounts

* Processes student conduct and academic integrity cases utilizing the electronic database system Maxient;
Updates student conduct cases, generates correspondence, and checks student records on request; utilizes Banner to research student records; maintains confidential records in accordance with FERPA

* Monitors the Grizzlies Helping Grizzlies emergency assistance budget which includes creating monthly emergency fund tracking reports;
Assists the Dean of Students with budget tracking and administrative operations of the office including coordinating travel/reimbursements for staff members.

* Manages incoming and outgoing documentation and correspondence regarding the hardship withdrawal, absence notification, student conduct, student appeals, student complaint, and faculty adjudication processes and assists with the administration of these processes;
Manages the Dean of Students calendar including scheduling student/staff appointments utilizing Microsoft Outlook; answers phone calls (routing messages and voicemails). Manages the Dean of Students Office, Student Conduct, and Hardship Withdrawal e-mail accounts.

* Manages Freedom of Expression reservations calendar, processes student record check requests and replies or gathers more information regarding requests

* Recruits, trains, and supervises work-study student(s) for the office

* Provides support to the Dean of Students Office by attending meetings and taking minutes, documenting and communicating decisions made by the Dean of Students Office

* Assists with the coordination of the student complaint and student appeals processes and database and communicates with faculty members, Assists with the coordination and management of the absence notification process

* Other duties as assigned

Required Qualifications

* High School or GED

* 3 years relevant experience

Preferred Qualifications

* Associate's degree or Bachelor's degree BA/BS

* Experience with a student conduct management system such as Maxient

* Experience with student information system such as Banner

* Proficiency with Microsoft Office Suite

* Proficiency in composition and punctuation

* Willingness to learn various PC applications

Proposed Salary

38,300 - 45,900

Salary offer…