Office Coordinator (6 month Consultant

Job Title:

Office Coordinator

Location:

Lawrenceville, New Jersey Type:
Consultant, On-Site, Mon-Fri 08.00-5.00

Reports To:

Director, Business Operations, Global Property Pay Range: $20-30 an Hour

The Role We are seeking a proactive, highly organised, and detail-oriented Office Coordinator to manage the day-to-day running of our 100-seat office. While our serviced office provider takes care of the building's base structural facilities, you will be our dedicated, hands‑on point of contact on the ground. You will ensure our workspace is safe, well‑stocked, and running smoothly, acting as the vital link between our on‑site team, local vendors, and our centralised Global Property team.

Maintain highly accurate, up‑to‑date records of floor plans and "names to desks." Track all changes and proactively inform the Global Property team of updates.

Conduct a thorough, daily walk‑through of the site to review service levels. Log any facilities or maintenance (FM) issues found, establish a robust tracking process, and ensure all issues are resolved to completion.

Monitor and support the replenishment of pantry items, kitchen supplies, and office stationery, collaborating closely with on‑site teams to meet their needs. Oversee the onboarding/offboarding process for the physical workplace (assigning badges, desk setups, and space orientations).

Act as the Single Point of Contact for any issues arising within our designated office space. This will include all facilities related issues such as temperature complaints, cleaning requests, general office queries. Respond quickly and calmly to workplace emergencies, addressing them appropriately and escalating critical issues to the Global Property team when necessary.

Responsible for ensuring all day‑to‑day communications for anything affecting the physical site or our employees are drafted, agreed upon, and issued clearly and timely.

Own and keep the site handbook up to date with key local office details. Partner with HR to ensure every new starter receives this during their onboarding process.

• Health & Safety (H&S):
  Ensure local fire safety, first aid protocols, and emergency evacuation procedures are clear and compliant.
• DSE (Display Screen Equipment) Assessments:
  Assist in coordinating ergonomic workstation assessments for employees.
• Business Continuity Plans (BCP):
  Know the protocol for operational disruptions and support execution if needed.

• 1–3 years of experience in office administration, reception, hospitality, or facilities coordination.
• Experience in a serviced office or co‑working setting is highly regarded.
• Action‑Oriented: A natural "doer" who takes pride in a tidy, functional space and notices the small details (e.g., broken light, a low coffee container) before others do.
• Excellent Communicator:
  Strong written and verbal communication skills, with the ability to write clear, professional update emails to the local team.
• Tech‑Comfortable:
  Able to easily navigate spreadsheets, basic workspace tools, and messaging apps.
• Calm Under Pressure:
  Able to prioritise tasks when multiple requests arrive at once, and act as a steady, reliable presence in an emergency.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic.

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