Administrative Assistant II

About Us

Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.

As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.

In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.

Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth.

Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders.

Job Summary

Under general supervision, provides routine administrative and clerical support for the Department of Public Safety. Performs office support functions including scheduling, records maintenance, data entry, filing, purchasing support, and customer service.

This position assists Public Safety staff with general administrative processes and routine office operations while ensuring records and documentation are maintained in accordance with police agency and institutional procedures.

This position operates within a public safety environment supporting police operations, administrative compliance, and financial management. The role requires a high level of discretion, professionalism, and the ability to function effectively in a structured, policy-driven environment.

Responsibilities

Administrative Support

* Provides administrative support to Public Safety personnel

* Answers phones, responds to routine inquiries, and greets visitors

* Assists with scheduling meetings and maintaining calendars

* Prepares routine correspondence, forms, and basic reports

* Maintains departmental files and records

Office & Records Support

* Performs data entry and maintains office records and documentation

* Assists with records retention and filing activities

* Maintains office supply inventory and submits routine supply requests

* Assists with organizing departmental documents and materials

Purchasing & Financial Support

* Assists with preparing purchase requisitions and tracking paperwork

* Assists with invoice processing and routing documents for approval

* Maintains basic tracking logs and files related to purchasing activities

* Assists with reconciling routine office documentation as directed

Meetings & Communications

* Schedules meetings and prepares meeting materials as requested

* Takes routine meeting notes and distributes information as directed

* Assists with maintaining contact lists and communication records

General Office Duties

* Assists staff with routine administrative tasks and projects

* Maintains confidentiality of sensitive information

* Performs other…