Administrative Assistant II

Administrative Support Specialist

Under general supervision, provides routine administrative and clerical support for the Department of Public Safety. Performs office support functions including scheduling, records maintenance, data entry, filing, purchasing support, and customer service. This position assists Public Safety staff with general administrative processes and routine office operations while ensuring records and documentation are maintained in accordance with police agency and institutional procedures. This position operates within a public safety environment supporting police operations, administrative compliance, and financial management.

The role requires a high level of discretion, professionalism, and the ability to function effectively in a structured, policy-driven environment.

Administrative Support Provides administrative support to Public Safety personnel Answers phones, responds to routine inquiries, and greets visitors Assists with scheduling meetings and maintaining calendars Prepares routine correspondence, forms, and basic reports Maintains departmental files and records Office & Records Support Performs data entry and maintains office records and documentation Assists with records retention and filing activities Maintains office supply inventory and submits routine supply requests Assists with organizing departmental documents and materials Purchasing & Financial Support Assists with preparing purchase requisitions and tracking paperwork Assists with invoice processing and routing documents for approval Maintains basic tracking logs and files related to purchasing activities Assists with reconciling routine office documentation as directed Meetings & Communications Schedules meetings and prepares meeting materials as requested Takes routine meeting notes and distributes information as directed Assists with maintaining contact lists and communication records General Office Duties Assists staff with routine administrative tasks and projects Maintains confidentiality of sensitive information Performs other related duties as assigned

High School or GED Two or more years of relevant experience Experience performing clerical or administrative support duties in an office environment Experience with Microsoft Office applications, including Word, Excel, and Outlook Experience with financial systems, procurement processes, or ERP platforms (e.g., People Soft, Banner) Familiarity with public safety reporting requirements (e.g., Clery Act, incident reporting, compliance tracking) 34,800 - 41,700 Salary offer will be dependent on candidate's experience and qualifications, internal equity considerations, budget availability, and salary administration guidelines.

Ability to maintain records and organize files Ability to communicate effectively with students, faculty, staff, and visitors Ability to follow established procedures and instructions Knowledge of standard office procedures and practices Ability to maintain records and files accurately Ability to perform routine administrative support tasks Ability to communicate effectively and provide customer service Ability to maintain confidentiality This position provides routine administrative support within a public safety office environment.

Work is performed in accordance with established departmental and institutional procedures.