Secretary - Principal K-8 School

Position: Secretary and Office Support (Lincoln K8)
Location: Lincoln K8, Evansville, IN
Schedule: 5 days per week, 8 hours per day, 196 days per year. Inclusive of a research and administrative role with treasurer duties and a $1,751 annual stipend.

This role provides comprehensive administrative support to the school principal and serves as the primary point of contact for the school community. Key responsibilities include confidential clerical work, student enrollment management, payroll processing, budget oversight, and event coordination.

• Serve as confidential secretary to the principal.
• Make and receive telephone calls, take messages, and route calls.
• Enroll new students, withdraw students, and update student information.
• Maintain files and records, including free/reduced lunch, employee payroll, mentor/mentee, and school accounts.
• Greet visitors and provide direction and assistance as needed.
• Type, prepare, and create reports, distribute mail and other information, file, prepare correspondence, and manage clerical tasks related to school needs.
• Process attendance, payroll records, and submit payroll for building staff.
• Requisition school supplies, prepare work orders, manage a school budget, and maintain office supplies and equipment.
• Schedule building usage.
• Operate standard office equipment such as computers, telephones, and calculators.
• Adhere to policies and regulations regarding release of students to custodial parents or guardians.
• Engage in in-service training to improve and upgrade skills.
• Maintain a pleasant, helpful attitude toward staff, students, parents, and visitors.
• Provide substitutes with classroom directives and necessary information.
• Arrange buses for field trips and compile after‑school bus schedules.
• Serve as the school treasurer by collecting rentals, fees, and other school monies, making bank deposits, balancing books, and submitting monthly financial reports.

• Operate personal computers and related software, including Google Suite.
• Establish and maintain effective working relationships with students, staff, and the school community.
• Communicate clearly and concisely in oral and written form.
• Work independently, handle multi‑task environments, and interact positively with the public.
• Perform duties in compliance with corporation policies and state requirements.

• Collaborate with employees, vendors, and community partners in a team‑driven environment.
• Innovate and improve processes for district‑wide success.
• Provide excellent service in all communication, focusing on results and customer satisfaction.
• Work effectively and efficiently under high pressure and time constraints.
• Self‑motivate, think critically, and initiate strategic improvement.
• Exude a positive, dependable work ethic.
• Be highly organized with attention to detail.

May occasionally supervise students.

• High school diploma or general education degree (GED) required; previous office experience preferred.
• Language skills: read, write, and speak clearly with correct grammar.
• Mathematical skills: add, subtract, multiply, divide, compute ratios, percent, and interpret graphs.
• Reasoning ability: apply common sense in written and oral instructions; solve problems with limited standardization.
• Physical demands: sit, stand, walk, talk, see, and hear regularly; occasional lifting and moving up to 50 pounds; ability to perform repetitive motions.
• Work environment: indoor and outdoor areas, variable noise, exposure to sunlight, allergens, and occasional chemicals.

• Competitive salary ranging from approximately $21.12 to $24.50 per hour, increasing annually.
• Health, dental, and vision coverage through four Anthem plans.
• Paid time off: sick, personal, snow days, and 24 paid holidays.
• Retirement: public employees’ retirement fund, 403(b) plan, and annuity savings account.
• Group life, long‑term disability, and voluntary insurance options.
• Employee Assistance Program and access to wellness centers.
• Wee Care Learning Center for children of employees.

The Evansville Vanderburgh School Corporation does not discriminate on the basis of race, color, religion, gender, sexual orientation, veteran status, genetic information, national origin, age, limited English proficiency, or disability in accordance with federal, state, and local laws.

Information in this job description is for compliance with the ADA. The description is not exhaustive and may be modified by management as needed.