Accounts Payable Clerk

Accounts Payable Clerk

Responsibilities:
Your day to day operations will focus on ensuring smooth, accurate and compliant financial workflows for your assigned elementary sites:
Ability to review, verify, and process purchase requisitions submitted by school staff. Place orders with approved vendors, ensuring accuracy in pricing, quantities, and delivery specifications. Ability to code and enter OCAS coding for all Purchase Requistions into Sylogist accounting system. Extensive oral and written communication skills necessary. Ability to thoroughly audit incoming invoices against purchase orders (POs) and receiving documents to verify accuracy, identify discrepancies, and resolve pricing or shipping issues with vendors.

Ability to scan, label, and upload all financial documents, invoices, and receipts into the Sylogist accounting database to maintain clean, audit-ready electronic files. Serve as the main point of contact for vendor inquiries and provide exceptional customer service to elementary school principals and administrative staff regarding their budgets and orders. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles and practices, business telephone etiquette, standard office machines, basic computer applications, and office method and practices.

Such alternatives to the above qualifications as the Board may find appropriate and acceptable. Other duties as assigned.

Qualifications &

Skills Required:

High School diploma or equivalent (Associate's degree in Accounting, Finance, or Business Administration preferred) 1 to 3 years of experience in accounts payable, bookkeeping, or a fast-paced administrative clerical role. Proficiency with accounting software (Sylogist) Google Sheets, and/or Microsoft Excel. A sharp eye for numbers and a knack for catching data-entry errors or invoicing discrepancies Preferred:
Experience working within a school district, non-profit, or governmental agency. Experience managing a high volume of digital scanning and document indexing.

Core Competencies for Success Collaboration & Communication since you will be splitting the 16 elementary sites with a peer, a collaborative mindset is essential. You'll need to work closely together to ensure consistency in processes, cover for one another during absences, and share best practices. Time Management:
Ability to prioritize tasks and meet strict weekly and monthly processing deadlines Adaptability:
Comfortable juggling requests from multiple school sites and managing various vendor personalities.

Department:
Finance Full Time, Permanent Openings: 2