Office Specialist Health Information Technician

The work we do matters! Hiring Agency:
Health & Human Services - Agency 25.

Location:

Lincoln, NE. Hiring Rate: $17.642 per hour with $3.00/hour facility differential.

Schedule:

Monday – Friday | 8:30 AM – 5:00 PM.

As an Office Specialist in the Health Information Management (HIM) Department, you will support day‑to‑day operations, ensuring accurate, confidential handling of medical information and admissions processes. This role offers a stable, rewarding public‑service career with opportunities for advancement across Nebraska's largest employers.

• Handle general office duties including answering phones, managing emails, and greeting visitors.
• Maintain and update files, records, and databases, ensuring confidentiality and HIPAA compliance.
• Prepare reports, presentations, and correspondence.
• Scan, retrieve, and import documents into electronic medical record systems.
• Complete requests for information and conduct audits.
• Serve as a liaison between departments to coordinate communication and documentation completion.
• Provide data entry, transcription, and specialized assistance as needed.

• Minimum:
  Coursework or training in administrative support, personal computer operation, or related agency functions; or experience in customer service or public contact with administrative duties.
• Preferred:
  Experience in a medical or healthcare setting, familiarity with electronic medical records (EMR), medical documentation, and health information workflows.
• Strong data entry skills and the ability to handle confidential information accurately.
• Proficiency in Microsoft Word, Excel, and Outlook with a high level of detail orientation and multitasking ability in a fast‑paced environment.
• Proficient in English (reading, writing, speaking).
• Valid driver’s license required.
• Other:
  May require specialized training, data entry speed certification, or background check.

• Knowledge of administrative procedures, agency policies, medical records and admissions workflows, office technology, database systems, and customer service practices.
• Skills in organization, time management, communication, active listening, critical thinking, problem‑solving, accurate data entry, and documentation review.
• Ability to maintain strict confidentiality, interpret and apply procedures and regulations, track documentation, meet deadlines, coordinate across departments, recommend solutions, and improve workflow efficiency.

• State‑matched retirement contributions of 156%.
• 13 paid holidays per year.
• Generous paid leave (12 vacation days & 12 sick days annually).
• 79% employer‑paid health insurance; dental and vision insurance.
• Employer‑paid $20,000 life insurance.
• Tuition reimbursement.
• Public Service Loan Forgiveness (PSLF) eligibility.
• Career advancement opportunities across the state’s largest and most diverse employers.
• Supportive, team‑oriented work culture.
• Ongoing training and professional development.

The State of Nebraska values diverse employees and offers a supportive environment that promotes inclusion and belonging. We recruit, hire, train, and promote in all job classifications and levels without regard to race, color, religion, sex, age, national origin, disability, marital status, or genetics.