Administrative Technician III

Administrative Technician III – Agency 131

Department of Corrections, Supervisory Organization DOC P&P Region II

Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties.

• Maintains a variety of records such as perpetual inventories of supplies and materials, statements of expenditures, reconciles departmental records with central records; prepares correspondence, forms and reports.
• Initiates and handles correspondence relating to a special field or program regarding agency or program rules, policies, procedures, or requirements.
• Performs sorting and filing tasks; answers the phone, takes messages and disseminates information; opens, sorts, distributes, collects and delivers mail; posts and records data.
• Produces documents of various levels of complexity, from plain copy typing to manipulation of data to create complex presentations.
• Enters and retrieves information using personal computer or other data processing equipment, reviews coded and uncoded source documents, proofs previously entered data and makes routine corrections.
• Examines, checks and verifies reports and other documents for completeness, appropriateness, adequacy and conformity to established requirements, and follows up on discrepancies.
• Maintains inventory of equipment and supplies used in office or shop operations; receives or delivers materials and equipment.
• Supervises staff and activities involved in specialized or technical work, exercising independent judgment; develops operational procedures and trains staff.
• Reviews and processes claims from vendors, contractors, medical providers and others for reimbursement or payment under various state programs.
• Assists customers in securing needed information and documents; conducts interviews to obtain information from clients; provides transportation or other assistance to clients as required.

• Knowledge of office methods and procedures; grammar, punctuation and spelling; mathematics.
• Knowledge of preparing and interpreting charts and graphs; basic bookkeeping procedures; inventory techniques; telephone procedures; standard business communications; current office technologies.
• Skill to operate office machines, including computers.
• Ability to follow oral and written instructions; establish and maintain effective working relationships with others.
• Ability to establish and maintain filing systems; prepare documents, reports and files for dissemination to external sources.

Two years of clerical office experience; or an equivalent combination of education and experience.

Some positions may require skill in typing accurately from plain copy at a rate of forty words per minute.

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.