Administrative Assistant

Job Details

Job Location:

Comanche Nation ICW - LAWTON, OK

Position Type:
Full Time

Education Level: High School Diploma/GED

Salary Range: $15.00 - $20.00 Hourly

Travel Percentage:
Up to 25%

Job Shift: M-F/8-5

OPENING DATE:
September 16, 2026

CLOSING DATE:
September 30, 2026

The Administrative Assistant provides essential clerical and administrative support to the Indian Child Welfare Department, ensuring the smooth operation of day-to-day activities. This position assists with record-keeping, scheduling, document preparation, and communication within and outside the tribe. The Administrative Assistant plays a crucial role in maintaining organized case files, processing confidential information, and supporting staff in serving children and families within the tribe.

• Manage phone calls, emails, and in-person inquiries, directing them to appropriate staff as needed.
• Prepare correspondence for the department.
• Organize and maintain confidential child welfare case files and department records.
• Assist with data entry, filing, and tracking program activities, deadlines, and compliance records.
• Collect and log all incoming and outgoing mail.
• Maintain appropriate office coverage during scheduled working hours and communicate with the supervisor regarding field assignments, appointments, breaks, or other circumstances that may affect office coverage.
• Ensure incoming calls, visitors, correspondence, and urgent matters are appropriately addressed or routed when other staff members are unavailable.
• Process Child Support checks.
• Process Assistance Applications.

• Assist with planning and coordinating department events, training sessions, and community outreach efforts.
• Maintain Outlook Calendar for staff, ensuring efficient scheduling.
• Perform routine duties independently after receiving appropriate training and instruction.
• Demonstrate working knowledge of established departmental procedures and seek clarification when necessary while taking responsibility for learning and retaining job-related information.
• Complete assigned duties accurately and timely without requiring repeated instruction on established procedures.

• Maintain regular and dependable attendance consistent with the assigned work schedule and Comanche Nation policies.
• Report to work on time and be prepared to perform assigned duties at the beginning of the scheduled workday.
• Follow established procedures for requesting leave, reporting absences, and notifying the supervisor of unexpected delays or absences.
• Maintain reliable availability during scheduled working hours to ensure adequate coverage of the ICW office.
• Understand that frequent tardiness, unscheduled absences, or failure to maintain dependable attendance may negatively impact the department's ability to provide services to children and families.

• Process and track invoices, purchase orders, and budget-related documents as needed.
• Maintain client confidentiality, carefully handle sensitive information, and adhere to privacy laws.
• Assist clients with applications

• Complete assigned administrative tasks accurately, timely, and in accordance with established procedures.
• Review work for completeness and accuracy prior to submission or filing.
• Promptly communicate errors, missing information, or barriers that may affect completion of assigned duties.

• Demonstrates regular and dependable attendance and punctuality.
• Performs assigned duties accurately, efficiently, and within established deadlines.
• Demonstrates the ability to work independently and exercise appropriate judgment within the…