Security Operations Coordinator

SUMMARY Works closely with security department Manager in promoting a professional business environment. Provide support and complete a wide variety of assignments independently with minimum supervision. Assists with security and safety issues. Completes special projects as assigned.

ESSENTIAL JOB FUNCTIONS:

Order all supplies for Security Department and distribute once received.

Must portray a positive attitude under all circumstances, understand and represent the core values of Apache Casino Hotel and live the mission of always providing exceptional service.

Schedule, coordinate and complete all administrative work as assigned to ensure efficient and effective administrative support.

Organize assignments to maintain the greatest efficiency in the completion of special projects and clerical assignments.

Draft and compose correspondence, memorandum, e-mails, reports, and miscellaneous documents using Microsoft Office products.

Process vendor invoices in accordance with departmental procedures.

Handle of vendor inquiries regarding  accountable for all invoices for expenses and turn originals into Accounts Payable.

Enter ban information for all guests and once approved by Management, e-mai8l to necessary  accountable for all gas receipts for the security vehicle and turn in at the end of each month.

Create personnel files on all new team members in the Security Department.

E-mail all new hire driver’s license information to Safety Coordinator to add to the insurance.

Prepare status change forms for terminations, resignations, changes, and forward original to Human Resources.

Prepare personnel requisitions and forward the original to Human Resources.

Scan and file all paperwork from Security Leadership and put in personnel files, original to Human Resources.

Scan all team member temporary/emergency identification forms into proper folder and forward original to Gaming copy to Human Resources, and a copy to Payroll.

Prepare monthly attendance report for all Security Department team members and forward original to Gaming, copy to Human Resources, and copy to Payroll.

Forward all evaluations for Security team members to Human Resources and scan a copy into their personnel file.

Update evaluations list, training log, and phone roster for all Security Team Members.

File all hard copies of incident reports and make necessary copies for Safety Coordinator.

Administrator for Prox Safe Key Systems: add, elete, and edit users.

Approve payroll for Security Department.

Give Security presentation to Orientation group on a weekly basis.

Give assistance to all other departments including EDA and Mountain Management whenever necessary.

Prepare outgoing mail, files correspondence and other departmental records and reports.

Interface with all operational and support departmental staff as well as outside agencies and vendors, in a courteous, appropriate manner.

Respond to letters, items of concern, and/or inquiries promptly and politely in accordance with departmental policies and procedures.

Attend meetings as required, record the minutes, and prepare same for distribution.

Answer telephone and give information to callers, or route call to appropriate individual, places outgoing calls.

Receive and distribute incoming departmental mail, facsimiles, etc.

Prepare documents and reports regarding monthly, quarterly, and/or annual operational matters as directed.

Monitor and replenish office supplies.

Run various errands.

Understand and comply with Eye-Hi-Goodbye program.

Understand and comply with established appearance standards.

Understand and comply with the attendance policy.

Perform other related duties as may be assigned.

CORE COMPETENCIES & EQUIPMENT KNOWLEDGE:

Attention to Detail:
Able to follow detailed procedures and ensure accuracy in documentation and data; carefully monitor processes; concentrate on routine work details and organize and maintain a system of records.

Communication:
Able to clearly present information through the spoken or written word; read and interpret complex information; talk with customers or team member; listen well.

Continuous Learning:
Able to stay informed of current industry trends; learn and apply new concepts and…