Academic Administrative Assistant​/Clinical Coordinator

Position: Academic Administrative Assistant/Clinical Coordinator- Full Time
Company Description

As a leading healthcare education organization, Unitek Learning's family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment.

Job Description

This position will provide administrative support and report to the nursing program director/dean to support the nursing program while coordinating and balancing the day-to-day operations in a medical office or clinical setting. This position needs the ability to adapt, direct and multi-task, and should demonstrate exemplary organizational skills.

Clinical Responsibilities

* Create packets to send out to clinical sites as needed (includes information on CPR, immunizations, physicals etc.)

* Collects immunizations

* Collect COVID and other medical results from students and faculty then submit to clinical facilities on a weekly basis.

* Review, follow up, and track immunizations for students and faculty; ongoing task.

* Collect and update students and team for immunizations and physicals, and other records as needed; update program specific forms as needed for clinical coordination

* CPR Responsibilities (as appropriate)

* Create clinical binders each term for clinical rotation for all cohorts. Occasionally deliver binder(s) to the clinical facility as needed.

* Work with clinical facilities on any documentations requested

* Clinical Site Evaluations: collect results & file (or give to Admin to file, per policy)

Administrative Assistance

* Assist with maintaining information tracking sheets for academics.

* Assist with scanning of documents for academics

* Operates a variety of office equipment; computer, printer, photocopies, facsimile, scanner and calculator.

* Responsible for auditing faculty and academic files for academic programs and notifies appropriate individuals of missing or outdated documentation

* Guide students through the nursing board application, NCLEX process and follow up as needed. Prepare Record of Nursing forms; send out to student, complete the form, and submit to board of nursing. Coordinate live scan and follow through with all live scan documentation.

* Assist with updating program specific forms.

* Assists deans/directors with uploading advisings, change in student status for graduation, withdrawals, and other records, including scanning & uploading documents to CVUE and various databases

* Responsible for auditing faculty & student files for academic programs and notifies appropriate individuals of missing or outdated documentation.

* Ability to travel to different campuses as needed

* Take meeting minutes (including faculty, committee, PAC, Student Rep meetings)

* Assist with Student and Campus Activities (pinning, graduation, regulatory meetings)

* Schedule and follow up on PRQ interviews.

* Other duties as assigned

Qualifications

* High school or equivalent certificate

* 2+ years of Administrative related experience supporting a team or multiple teams

* Ability to maintain records

* Learn & maintain information on Microsoft Office 365 (Word, Excel, PowerPoint) and Teams

* Ability to shift quickly from one task to another maintaining productivity Must be capable of communicating effectively verbally and in writing

* Has medical terminology knowledge or work experience in health care

Additional Information

We Offer (for Full Time):

* Medical, Dental and Vision starting the 1st of the month following 30 days of employment

* 2 Weeks' starting Vacation per year. Increasing based on years of service with company

* 10 paid Holidays and 1 Floating Holiday

* 401K with a Company Match

* Company Paid Life Insurance at 1x's your annual salary

* Leadership development and training for career advancement

* Tuition assistance and Forgiveness for you and your family up to 100% depending on program