Academic Administrative Assistant​/Clinical Coordinator

Job Description

This position will provide administrative support and report to the nursing program director/dean to support the nursing program while coordinating and balancing the day-to-day operations in a medical office or clinical setting. This position needs the ability to adapt, direct and multi-task, and should demonstrate exemplary organizational skills.

• Create packets to send out to clinical sites as needed (includes information on CPR, immunizations, physicals, etc.)
• Collect immunizations
• Collect COVID and other medical results from students and faculty then submit to clinical facilities on a weekly basis.
• Review, follow up, and track immunizations for students and faculty; ongoing task.
• Collect and update students and team for immunizations and physicals, and other records as needed; update program specific forms as needed for clinical coordination.
• CPR Responsibilities (as appropriate)
• Create clinical binders each term for clinical rotation for all cohorts. Occasionally deliver binder(s) to the clinical facility as needed.
• Work with clinical facilities on any documentation requested.
• Clinical Site Evaluations: collect results & file (or give to Admin to file, per policy).

• Assist with maintaining information tracking sheets for academics.
• Assist with scanning of documents for academics.
• Operate a variety of office equipment; computer, printer, photocopies, facsimile, scanner and calculator.
• Responsible for auditing faculty and academic files for academic programs and notifies appropriate individuals of missing or outdated documentation.
• Guide students through the nursing board application, NCLEX process and follow up as needed. Prepare Record of Nursing forms; send out to student, complete the form, and submit to board of nursing.
• Coordinate live scan and follow through with all live scan documentation.
• Assist with updating program specific forms.
• Assist deans/directors with uploading advisings, changes in student status for graduation, withdrawals, and other records, including scanning & uploading documents to CVUE and various databases.
• Responsible for auditing faculty & student files for academic programs and notifies appropriate individuals of missing or outdated documentation.
• Ability to travel to different campuses as needed.
• Take meeting minutes (including faculty, committee, PAC, Student Rep meetings).
• Assist with Student and Campus Activities (pinning, graduation, regulatory meetings).
• Schedule and follow up on PRQ interviews.
• Other duties as assigned.

• High school or equivalent certificate.
• 2+ years of administrative related experience supporting a team or multiple teams.
• Ability to maintain records.
• Learn & maintain information on Microsoft Office 365 (Word, Excel, PowerPoint) and Teams.
• Ability to shift quickly from one task to another maintaining productivity. Must be capable of communicating effectively verbally and in writing.
• Has medical terminology knowledge or work experience in health care.

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment.
• 2 weeks’ starting vacation per year. Increasing based on years of service with company.
• 10 paid holidays and 1 floating holiday.
• 401K with a company match.
• Company paid life insurance at 1x your annual salary.
• Leadership development and training for career advancement.
• Tuition assistance and forgiveness for you and your family up to 100% depending on program.