Junior Administrative Assistant

Expertise And Functions

Perform administrative and office staff management functions, including:

• Scheduling and appointment management using Microsoft Outlook or equivalent tools
• Answer the telephone and take messages as needed
• Word processing, suspense and task tracking
• Develop and conduct file plans
• Other administrative activities as required
• Work independently with little supervision
• Prepare office related communications
• Take delivery of mail and couriered packages, process shipping request, ship packages/equipment
• Prioritize work and adhere to strict timelines for submission of reports/contract deliverables
• Assist with tracking Contract Data Requirements List (CDRL) deliverables from preparation through approval while keeping stakeholders informed
• Review, submit, and file reports, spreadsheets, agreements for consistency and accuracy in accordance with policies, directives, regulations, and guidance while maintaining configuration control of documents
• Obtain, document, organize, and prioritize quotes from vendors for materials, tooling, equipment and supplies as requested by leadership team
• Create and assist with Purchase Requests
• Manage a corporate credit card supporting leadership team purchasing requests
• Assist with coordinating lodging, hotel, rental car, airfare, and other travel arrangements for teams
• Other duties as assigned