Shared Services Project Coordinator – Part-Time

• Support sourcing and procurement activities, including preparing RFPs and procurement documentation
• Route contracts and leases, issue purchase orders, and coordinate change orders
• Manage Shared Services and IT purchase requisitions, including obtaining supplier quotes and verifying terms
• Convert requisitions to purchase orders and confirm receipts
• Review monthly profit and loss activity and update tracking spreadsheets with actual results
• Monitor Shared Services and IT renewals and notify appropriate personnel of upcoming actions or follow-up
• Code and route invoices for approval
• Complete expense reports for recurring charges
• Support Accounts Payable invoice reconciliation
• Track company phone and internet bills
• Allocate monthly Verizon cell phone charges for Finance review or processing
• Scan, index, retrieve, and research documents and information maintained in OIT systems or secured off-site storage
• Support requests from internal and external auditors
• Provide administrative project support to Shared Services and IT leadership

• High school diploma required
• Associate or bachelor's degree in business preferred
• 1-3 years of purchasing or administrative experience required
• Basic knowledge of overall business strategy
• Strong oral and written communication skills
• Presentation skills
• Project management skills
• Demonstrable process implementation ability
• Ability to develop spreadsheets, databases, and perform word processing
• Ability to establish and maintain effective working relationships with management, coworkers, suppliers, contractors, and salespersons
• Ability to prioritize and be self-motivated
• Ability to maintain confidentiality of personal information

Demonstrates strong capabilities in procurement activities, including RFP preparation, purchase order management, and invoice reconciliation. Proficient in developing spreadsheets and maintaining effective relationships with stakeholders while ensuring confidentiality and supporting project management.

• Purchasing Experience
• Project Management Skills
• Strong Communication Skills
• Process Implementation Ability
• Spreadsheet Development

• RFP Preparation
• Purchase Order Management
• Invoice Reconciliation
• Expense Reporting
• Data Entry
• Document Management
• Profit and Loss Tracking
• Supplier Quote Verification
• Change Order Coordination
• Administrative Support

• Oral Communication
• Written Communication
• Presentation Skills
• Self-Motivation
• Relationship Building

• Procurement
• Shared Services
• Accounts Payable
• Confidentiality
• Business Strategy

• OIT Systems
• Spreadsheets
• Databases
• Word Processing