Sr. AP Specialist - Le Mars, IA

Job Description

The Senior Accounts Payable Specialist supports the Financial Operations team by performing a broad range of accounting and accounts payable functions in accordance with established policies and procedures. This role provides system expertise in data integration across multiple source systems and supports electronic accounts payable (AP) processes. The position also delivers data and analytical support for special finance projects as requested by management.

• Leads cross functional team to support end to end processing of invoices. Serves as a subject matter expert for Accounts Payable policies, procedures, and systems, providing guidance and training to internal stakeholders and newer team members.
• Provides a special focus within AP function to accurately process all invoice types in a timely manner, ensuring they are paid within the specified terms. Ensures payments are processed and approved according to policy and ensures proper documentation.
• Develops and maintains standard operating procedures (SOPs), job aids, and process documentation to ensure consistency, accuracy, and knowledge retention across AP functions. Analyzes processes for potential efficiencies and recommends process improvements to management.
• Develops, reviews, and provides transactional, financial and management reporting, metrics and analysis on a routine and ad hoc basis. Performs month end close processes, including reporting, journal entries, balance sheet reconciliations, resolving discrepancies and developing cross functional relationships that impact job responsibilities. Proactively identifies financial issues and communicates findings to appropriate stakeholders.
• Researches and analyzes invoices on hold and resolves discrepancies. Provides expertise in multiple source systems and procedures from electronic AP sources. Analyzes and identifies supplier payments/invoices trends/habits that are outside the established customer terms.
• Administers corporate credit card program. Ensures that VISA file loads are accurate and reconciled with daily bank transaction files. Analyzes and resolves any discrepancies that may occur.
• Collaborates with IT, Procurement and Finance to support system upgrades, integrations and enhancements impacting AP, expense reporting and vendor data.
• Establishes process for automated invoice processing. Works cross functionally to onboard new vendors and tracks invoice submission to monitor for errors. Responsible for development and execution of robotic processes and development.
• Reviews internal data and takes corrective action to resolve and communicate actions with Procurement and Suppliers to resolve payment holds and discrepancies. Assists with the review of the Inventory Accrual Reports and works with the MRO Analyst and Buyers to balance the accrual accounts.

• Bachelors Degree in Accounting or Finance or equivalent experience.
• 5-7 years of progressive financial administrative experience.
• Knowledge – Proficient with Microsoft Office; intermediate skills with Microsoft Excel; understanding of transactional flow and processes in ERP systems.
• Skills – Excellent organizational skills coupled with strong communication and customer service skills. Accuracy with strong attention to details and effective problem solving/analytical skills.
• Abilities – Ability to multi-task, work independently and determine priorities. Must be adaptable, proactive and able to respond quickly to departmental demands. Ability to work well within a close-knit team environment.

AP Supervisor

• Direct Reports – NA
• Indirect Reports – NA

Wells Enterprises is an EEO/AA employer M/F/Vet/Dis.

At Wells, we’re proud to support our employees with comprehensive benefits that enhance health, financial wellness, and include paid time off (PTO). Eligible employees may also receive an annual incentive bonus based on Company performance.