Admissions Assistant

Job Details

Location:

Bay Area Christian School
- League City, TX 77573

Position Type:
Full Time

Education Level: High School Diploma or Equivalent

Travel Percentage:
None

Job Shift: Weekday

Job Category:
Admin
- Clerical

Schedule:

Full-time (40 hours per week) during the school year; reduced summer hours in June and July

Benefits:
Paid leave and holidays; health insurance with employer contribution; staff tuition discount (25%); 403(b) retirement account available

The Admissions Assistant serves as the steward of student records and enrollment data, ensuring the highest standards of accuracy, integrity, and confidentiality across all academic and admissions processes. In close partnership with the Admissions Director, this role supports a seamless onboarding experience for new and returning students while maintaining compliance with school policies and applicable regulations.

• Oversee the maintenance, accuracy, and security of all student academic records (K–12)
• Manage cumulative files, transcripts, report cards, and official documentation
• Ensure compliance with state regulations and school policies regarding student records
• Process student enrollments, transfers, withdrawals, and re-enrollment
• Serve as the official records custodian for the school

• Partner with the Admissions Director to support enrollment strategy and execution
• Monitor application and enrollment data to ensure accuracy and completeness
• Oversee admissions database systems and ensure data integrity
• Assist in forecasting enrollment trends and generating reports
• Provide guidance and support to admissions staff on processes and systems

• Maintain and optimize the student information system (SIS) and admissions platform
• Generate reports for administration, accreditation, and compliance purposes
• Audit records regularly to ensure accuracy and completeness
• Coordinate data collection for internal and external reporting needs

• Serve as a key point of contact for families regarding records, transcripts, and enrollment status
• Communicate clearly and professionally with parents, faculty, and administration
• Support families through enrollment, transfer, and graduation documentation processes

• Assist with admissions and enrollment events as needed
• Collaborate with academic leadership regarding grading, scheduling, and records
• Support continuous improvement of admissions and registrar processes

• Bachelor’s degree preferred; equivalent experience considered
• 3+ years of experience in registrar, admissions, or school administration preferred
• Strong knowledge of student information systems and data management
• Exceptional attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Excellent written and verbal communication skills
• High level of discretion and ability to maintain confidentiality

• Full-time position (40 hours per week) for 10 months of the year
• Reduced summer schedule during June and July
• Extended breaks when school is closed for Thanksgiving, Christmas, and Spring Break
• Occasional extended hours (with overtime pay) during peak enrollment or academic periods
• Primarily office-based with frequent interaction with families and staff

• Ability to reason logically and make sound decisions, consider alternative perspectives, and communicate effectively both orally and in writing
• Complete assigned tasks without direct supervision and exercise independent judgment
• Adaptable and able to perform under stress and in emergency situations
• Maintain cooperative and effective working relationships with others
• Report to work on a regular and punctual basis
• Physically capable of operating office equipment and handling light loads (up to 20 pounds occasionally)
• Remain stationary and move around the office as required
• Use repetitive finger movements for typing and data entry
• Observe details at close range for viewing computer monitors and preparing/analysing data
• Perceive sounds at normal speaking levels and respond to oral communication
• Express ideas verbally to students, parents, and stakeholders accurately, loudly, and/or quickly