Recruitment Assistant

We’re looking for a motivated and detail-driven individual to join our dynamic HR team as a Recruiting Assistant
. If you thrive in a fast-paced, high-pressure environment, love staying organized, and take pride in anticipating needs before they arise, this could be the perfect fit. Under the direction of the HR Director and Lead Talent Acquisition Specialist, the Recruiting Assistant plays a key role in supporting recruitment operations across our clinical, technical, and corporate teams.

This role is ideal for someone who values collaboration, delivers exceptional internal and external customer service, and wants to be part of building successful, high-performing teams. If you're proactive, resourceful, and eager to contribute to a growing healthcare organization, we want to hear from you.

• Post job advertisements on internal and external platforms and assist with candidate sourcing for various roles
• Review incoming applications and resumes, and screen candidates to assess qualifications
• Communicate with applicants regarding next steps, interview logistics, and status updates
• Coordinate and schedule interviews with candidates and hiring managers, ensuring all logistics are confirmed
• Collect and share interview feedback with stakeholders and candidates in a timely manner
• Submit qualified candidates to hiring managers and maintain accurate candidate records in the applicant tracking system
• Prepare offer letters, present offers to selected candidates, and initiate the onboarding process
• Assist with background checks, pre-employment screenings, and onboarding coordination
• Prepare recruiting reports and dashboards to support hiring activity tracking and decision-making
• Participate in job fairs, hiring events, and other recruitment marketing initiatives
• Ensure compliance with employment laws and internal hiring policies, while maintaining confidentiality throughout the hiring process
• Perform other related duties as assigned to support the recruiting team and company hiring goals

• High school diploma or equivalent required with 1–2 years of relevant administrative, HR, or recruiting support experience
• Associate’s or Bachelor’s degree in Human Resources, Business, or a related field is required if no prior experience
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable using HRIS/ATS platforms

• Prolonged periods sitting at a desk and working on a computer
• Occasional standing, walking, bending, or lifting up to 15 lbs for event support
• Ability to manage frequent interruptions while maintaining accuracy
• Ability to exercise sound judgment and handle sensitive or confidential information
• Comfort working under deadlines and shifting priorities

We are an Equal Opportunity Employer and are committed to providing reasonable accommodations to individuals with disabilities. If you require accommodations during the application or interview process, please contact