Event Coordinator — Associations & Conferences

This is an exciting opportunity available for a motivated team player to help drive the success of our association management company and its clients. Come join a growing company that has a great team that is passionate about what they do. We operate in a fast-paced environment. No day is ever the same.

Located in Old Town Leander just minutes north of Austin, CMP Management is the leading provider of association management services for chapters of professional societies. We provide services to support the daily operations of multiple professional societies and trade associations. Being a member of the CMP team means having the opportunity to be in a dynamic, changing, and fun environment with other very highly motivated, resourceful individuals.

For more information regarding our organization, visit

Position Overview:

The Event Associate, or EA, is responsible for administratively supporting events including conferences and seminars, trade shows, golf tournaments, and a variety of other special events for multiple nonprofit professional societies and trade associations.

The best EAs are detail oriented, have strong analytical and communication skills, and the ability to thrive in a fast-paced environment while adapting to changing demands. Travel is required for this position.

Role:

• Represent and deliver service excellence that is in keeping with the client's brand.
• Utilize event administration playbook and adhere to the system that enables effective event management support for our client's meetings, conferences and events.
• Work closely with event directors/managers to effectively support event deliverables and track results of event performance.
• Review and edit event communications.
• Test event registration & sponsorship forms for accuracy.
• Review and edit event digital and print materials.
• Create and update drafts of event materials (event scripts, presentations, etc.)
• Version exhibit floor plans.
• Create and update event registration and sponsorship sales reports.
• Coordinate the development of session host packets, event surveys, print and digital event content, sign content, and name badge production with event lead.
• Attend and support registration onsite at events.

Position Requirements:

• 3 years' experience in administrative support or related field is preferred
• Ability to develop professional relationships in all aspects of the position that result in stable, consistent, reliable, and courteous communication
• Ability to problem solve and work independently in changing and multi-tasking environment with numerous deadlines
• Ability to present ideas effectively to management team (both internal and external)
• Excellent written and verbal communication skills
• Demonstrated ability for accuracy and thoroughness
• Solid problem-solving skills
• Strong computer skills, especially Microsoft Office (Outlook, Word, Excel, PowerPoint/Prezi), event registration management platforms, and Association management software
• Effective time management and organizational skills
• Familiarity with CRM/AMS software systems and practices
• Ability to adapt/respond to various customer personas
• Goal oriented and strives to learn and grown on a daily basis
• Ability to receive and immediately apply constructive feedback
• Reliable transportation is required
• Ability to travel is required
• Ability to work some evenings and weekends required

We Offer You

A competitive total rewards package, continuing education & training, and tremendous potential with a growing organization:

• Health, Dental, Vision, Life Insurance
• A Simple retirement plan that includes a corporate match
• Paid Time Off
  • Four weeks (20 days) of paid vacation
  • Ten paid holidays per calendar year (9 fixed and 1 floating)
• Career Development & Growth:
  We provide ongoing training, coaching and development. We reward continuous improvement and encourage you to own your own development.

Education:

• University degree in business, marketing or related field preferred

Please note:

after submitting your resume you will be asked to complete an assessment that will take approximately 15-20 minutes via a system generated email. Please ensure that you complete the assessment if you intend to apply for the position and that you enter the same name and email into the assessment system as used on your application. Only those candidates that complete the assessment will be considered for the position.

By applying for a position with CMP Management, you understand that, should you be made an offer, it will be contingent on your undergoing and successfully completing a background check consistent with CMP Management's employment policies. Background checks may include some or all of the following based on the nature of the position: SSN/SIN validation, education verification, employment verification, and criminal check, credit check, and/or drug test.

You will be notified during the hiring process which checks are required by the position.