CIP Contracts Manager

NOTE:

Starting salary for this position is $83803.2. Maximum salary will depend on the education/experience of the selected candidate.

Under limited supervision, the CIP Contracts Manager ensures CIP Contract Agreements are prepared and processed in accordance with City policies as well as Local, State, and Federal laws and regulations. The CIP Contracts Manager serves as the contracting resource to the Capital Improvement Program (CIP) Project Managers and City Staff for capital improvement construction, public work projects, professional agreements, and the procurement of goods and services.

This position manages all functional areas of contract preparation, administration, and close out.

• Coordinates scope of work from City engineers and City project manager; prepares specifications, and conditions for new contracts; prepares contracts; leads negotiation strategies; and prepares award recommendation materials, including but not limited to processing contract documents to ensure management fully understands the contract documents.
• Oversees the operations and monitoring activities of contract performance, including but not limited to key performance indicators/metrics.
• Assists with investigating and resolving discrepancies, complaints, and disputes through negotiating settlement agreements or canceling/terminating contracts.
• Sends formal notifications to Contractors, Vendors, and Consultants regarding non-compliance or lagging.
• Primary liaison between city management, city staff, and contractors.
• May provide input with contract budget; recommend budget allocations for proposed contract agreements; arranges, monitors, and reviews budget allocations with management and may assist with budget forecast and proposed alternatives.
• Tracks progress and defined contract benchmarks.
• Develops task orders and contract amendments.
• Processes close-outs of contract agreements.
• Develops and leads the solicitation process.
• Guides departments in the development of solicitation materials.
• Coordinates Q&A and Pre-solicitation meetings, along with issuing clarifications and addenda for solicitations.
• Compiles scoring tabulations and review with scoring team to verify award or next steps needed.
• Perform project management duties, as required.
• Perform additional duties as assigned.

• Bachelor’s degree from an accredited college or university in Business Administration, Public Administration, Finance, Construction Science/Construction Law, or closely related field AND a minimum of four years of full-time experience with contract development, contract administration, contract management, contract monitoring, and contract evaluation.
• OR A combination of a high school diploma or equivalent AND 8 years of full-time experience with contract development, contract administration, contract management, contract monitoring, and contract evaluation.

• Valid Texas Drivers license or equivalent from any US State.
• Certified Texas Contract Manager (CTCM)

• Master’s degree from an accredited college or university in Business Administration, Public Administration, Finance, Construction Science/Construction Law.
• Certified Public Procurement Buyer or Officer (CPPB or CPPO)
• NIGP:
  The Institute for Public Procurement Certified Procurement Professional (NIGP-CPP)
• Certified Professional Contract Manager (CPCM)
• Possess a Certified Texas Contract Developer (CTCD) certification
• Possess a Certified Texas Purchasing Manager (CTPM) certification
• Experience developing or managing alternative delivery methods including Construction Manager at Risk (CMR) or Design-Build (DB), or a combination of the two.
• Experience developing or administering Interlocal Agreements (ILA), Memorandums of Agreement (MOA), or Memorandums of Understanding (MOU), or a combination of the three.
• Experience working for a local, state, or federal government entity
• Two years or more of supervisory experience

• Business administration and/or accounting principles and practices.
• Interacting and communicating with the public and City staff in an effective,…