Associate, Finance – Staff Accountant

• Manage accounts payable entry and vendor management
• Monitor the accounts payable inbox and enter payables
• Obtain project names for billable vendor expenses
• Ensure correct coding for administrative expenses
• Maintain electronic copies of paid and open accounts payable
• Set up and maintain vendors, including contractors
• Maintain W9s for vendors
• Monitor accounts receivable inboxes and client supplier portals
• Record client cash receipts daily
• Distribute a weekly accounts receivable aging report
• Reconcile contractor hours to invoiced hours or enter hours from timesheets/invoices
• Initiate ACH and wire transfer batches
• Assist with check runs
• Manage the corporate credit card process and cardholder communications
• Enter corporate credit card transactions and review supporting documentation
• Review employee expense reports for policy compliance and supporting documentation
• Assist with financial and operational process improvements, including responsible use of AI tools
• Serve as backup for other team members and cross-train
• Prepare documents for external financial statement auditors and tax preparers
• Prepare Form 1099s annually

• Entry-level position
• Strong communication skills
• Entrepreneurial spirit and comfort with innovation
• Ability to prioritize multiple responsibilities
• High level of detail orientation
• Self-awareness
• Ability to manage multiple priorities and projects simultaneously
• Excellent verbal and written communication skills
• Discretion when handling confidential information
• Teamwork
• Learning mindset and openness to using AI tools
• Ability to perform required physical activities, including standing, walking, lifting, pulling, pushing, kneeling, reaching, stooping, talking, hearing, and repetitive motion
• Ability to occasionally lift or move objects weighing 10-20 pounds
• Ability to operate a motor vehicle

Demonstrates strong accounts payable and receivable management skills, with a focus on vendor management, financial documentation, and compliance. Exhibits attention to detail and effective communication while supporting financial processes and improvements.

• Accounts Payable Management
• Vendor Management
• Financial Documentation Preparation
• Communication Skills
• Detail Orientation

• Accounts Payable Entry
• Accounts Receivable Management
• ACH and Wire Transfer Processing
• Expense Report Review
• Form 1099 Preparation

• Strong Communication Skills
• Teamwork
• Entrepreneurial Spirit
• Learning Mindset
• Discretion

• Vendor Management
• Financial Statement Auditing
• Operational Process Improvements

• AI Tools
• Client Supplier Portals