Administrative Specialist

Job Posting

Important Recruitment Information for this vacancy

Job

Job Title:

Administrative Specialist - Sales Department

Job Posting closes: 07/17/2026

Required documents uploaded by: 07/20/2026

Agency Information:
Kansas Correctional Industries

Job Location:

Lansing, KS

About the Position

Who can apply:
Everyone

Classified/Unclassified Service:
Unclassified

Full-Time/Part-Time:
Full Time

Regular/Temporary:
Regular

Work Schedule:

Monday - Friday

Eligible to Receive Benefits:
Yes

Veterans' Preference Eligible:
Yes

Search :
Starting at $36,524.80/Yr ($17.56/Hr.), equivalent to Pay Grade 23, Step 6

* Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary:

Incumbent will provide quality service to customers of KCI, while providing accurate information for orders and products. Responsible for entry of accurate information regarding orders, requisitions and vouchers. Will perform clerical duties for the Sales and Marketing Division to include but not limited to; answer calls, handle mail, respond to customer inquiries by phone, email or fax. Create reports, maintain files and documentation.

Job Responsibilities may include but are not limited to the following:

* Answers incoming calls and responds to the caller or redirects them to the appropriate party, while maintaining the appropriate level of professionalism.

* Processes orders, complaints, generates and distributes pick up orders to Warehouse, and appropriate division and requests that they are received through various methods including, but not limited to, email, fax, phone, mail and walk-in.

* Creates and maintains part numbers in Item Master. Maintains Customer Master.

* Enters agency requisitions in the computer using KCI's manufacturing software. Reviews requisitions, purchase orders, receiving reports and vouchers for the purpose of detecting shortages and verifying receipt of merchandise.

* Maintains vendor file for source selection. Checks payment status for the purpose of reconciling monthly statements.

* Verifies that vendor information on purchase orders matches SMART and enters interfund.

* Verify and proofread documents for accuracy and completeness.

* Enters data in a high production environment.

* Works with the Sales and Marketing Manager and Sales and Marketing staff to develop and maintain product specific literature in desktop publishing and WEB accessible formats.

Qualifications

* Education:

High School Diploma or equivalent

Minimum Qualifications:

Two years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency

Post-Offer, Pre-employment Requirements:

Must pass a physical exam, background investigation, submit a State of Kansas Tax Clearance and take and pass a drug screening test approved by the Division of Personnel Services.

Recruiter Contact Information

Name:
Deena Halfmoon

Email:
Deena.

Halfmoon

Phone:

Job

Application Process:

If you haven't already done so, please register or update your personal data with the State of Kansas s.ks.gov, including submission of copy of DD-214 if applicable. Applications and any required documents must be received by the Final date to receive applications of this announcement. Please call by closing date to confirm receipt of your application and required documents. EOE

Selection Process:
Applicants selected for interview will be evaluated by an interview panel using performance/behavior based interview questions. The interview panel will make recommendations to the Warden for final approval. A second interview may be conducted. Applicants will be subject to background check and criminal history investigation; must pass a drug screen and a TB test unless promoting, transferring, or demoting from another safety sensitive position within the same agency;

and possess a valid Driver's License.

Kansas Tax Clearance Certificate

Required:

Each applicant (even non-residents) applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days.

All applicants, including current state employees, are responsible for submitting a valid certificate with all other application materials to the hiring agency. This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact .

How to Claim…