Construction Administrative Assistant

Job Title: Construction Administrative Assistant

Location: 1020 Metropolitan Avenue, Leavenworth, Kansas 66048

Pay Range: $50K - $68K/year

Client: Federal Bureau of Prisons

Project Name: FCI Leavenworth Prison

Project Duration: 1.5 years

Anticipated

Start Date:

August 2026

• Size of Project: $460M
• SOW:
  Provide construction administrative services in support of construction management team, FBOP Owner representatives and other stakeholders.

• Performing general office support functions including receiving calls, visitors, incoming mail, managing office supplies, and performing a variety of administrative, clerical, and data collection tasks.
• Taking notes and preparing a variety of correspondence or meeting minutes from rough notes or brief or limited comments requiring reference to files, regulations, or previous reports.
• Preparing timely correspondence or submittals utilizing a variety of software programs.
• Receiving, reviewing, organizing, transmitting, filing, or arranging delivery of a variety of records, correspondence, technical documentation, samples, packages, etc. to ensure timely action by construction managers, contractors, or other key project stakeholders to facilitate or support construction management operations.
• Compiling, consolidating, coordinating, and organizing a wide variety of data as necessary to support construction management operations.
• Formatting and labeling automated documents and reports; establishing and maintaining control logs, preparing data in prescribed format and preparing necessary forms and working files essential to operations.
• Tracking construction modifications, contractor requests for clarification, and material submittals for the office assigned projects.
• Entering and maintaining program data in electronic databases; establishing and maintaining a variety of automated and manual records systems reflecting technical and administrative data.
• Preparing and compiling a variety of reports, correspondence, and program status documents, consolidating information into comprehensive documents and preparing final form for review.
• Tracking purchases and receipts and preparing necessary purchase tracking reports for submission.
• Arranging meetings or conferences to include locations, schedule, agenda, reservations, and attendance lists.
• Maintain spreadsheets and other tracking tools for Ball in Court tracking of tasks required of project team and stakeholders.

• Shall have a High school diploma and a minimum of 5 years of construction administration experience.
• Shall be proficient with Microsoft Office software and the ability to create and edit Microsoft Word and Excel files; proficient with Adobe Acrobat and able to create and edit PDF documents.
• Good written and oral communication, organizational, and interpersonal skills are required.
• Ability to bring assignments to completion independently.
• Ability to work in a high volume, dynamic team environment.
• Proven record of accomplishments of office administration.
• Shall be a US Citizen.

• Experience with Construction Management software such as Kahua or Procore.
• Experience with editing documents in Bluebeam.

This is an onsite position requiring a standard schedule of 8 hours per day, 5 days per week. Occasional Saturday work may be required based on project needs.