Housing Manager

Position Title

Housing Manager Planters II

City Managers Office

Housing

KPERS

Exempt

March 15, 2023

Performs a variety of routine and complex administrative, technical and professional work in administering the day‑to‑day operation and maintenance of Planters II, the City’s 105 unit elderly apartment high‑rise building. This position involves intensive public relations work in an elderly high‑rise, residential facility and administers $450,000 of annual budget.

Works under the general supervision of the Director of Planning and Community Development.

Exercises direct supervision over the Housing Custodian, Maintenance Mechanic, and temporary/stipend staff, as assigned.

(Duties listed below do not include all tasks which may be performed.)

• Establish and administer the Planters II program.
• Interpret and implement federal regulations governing the operation of the program.
• Participate in the development of administrative operating policies.
• Direct and train staff regarding regulations, laws and policies applicable to their area of responsibility.
• Prepare and present policy reports related to Planters II to the Municipal Housing Authority.
• Establish and maintain appropriate applicant waiting lists and assure compliance with regulatory requirements.
• Develop and implement an aggressive marketing plan to include special outreach efforts to individuals least likely to apply.
• Assess and certify eligibility of applicants in accordance with federal preference and eligibility criteria.
• Establish and sustain 100% occupancy to assure receipt of maximum operating revenue.
• Develop various forms and documents for use in the housing program.
• Inspect interior and exterior building facilities and grounds; prepare and assure compliance with building maintenance schedules.
• Assist federal monitors and auditors in the review of the housing program and respond to any findings and need for action.
• Examine program files to assure contents include all required verification forms, leases, contracts and other documents; ensure income and rent calculations are accurate.
• Assure that leased units are reinspected and participating households are recertified on an annual basis, and as otherwise necessary, make adjustments to rental obligations accordingly.
• Investigate reports of program abuse and impose penalties when appropriate.
• Schedule informal reviews for applicants/hearings for participating households when requested due to disagreement with staff decisions.
• Summarize the outcome of reviews and hearings; notify affected parties of the hearing officer’s decision; provide for appeals to the Department Director.
• Prepare all requisitions for purchases in accordance with City of Leavenworth Finance procedures.
• Participate in the review, development, and control of the annual budget, coordinating the process with the fee accountant, the City finance office and HUD.
• Prepare and monitor budget and financial reports; identify problem areas, confer with Director and finance officer, and initiate effective solutions.
• Manage accounts payable and receivable to guarantee accurate disbursements and receipt of payments; requisition and process payments through the City finance department.
• Verify and deposit collection of all receipts.
• Oversee purchase of services, equipment, and supplies necessary for the daily operation of the program; confer with the Director on bid specifications for purchases over $5,000; reconcile monthly reports.
• Review fixed asset inventory and reconcile annually.
• Responsible for training, motivating and evaluating personnel; develops, administers and/or coordinates staff training and work duties; works with employees to correct deficiencies; implement discipline and recommend terminations as appro