Coordinating Assistant to Lee's Summit

Coordinating Assistant

Have you often felt like you wanted your work to have meaning? Every day, Resurrection staff members are doing work that matters with people who care. Resurrection's purpose since its conception in 1990 is to "build a Christian community where non-religious and nominally religious people are becoming deeply committed Christians." Join our team and see how your contributions move the needle in transforming the World.

Resurrection has an opening for a Coordinating Assistant to Lee's Summit in the Locations division! The position is part-time, non-exempt and is located in Lee's Summit at 350 MO-150, Lee's Summit, MO 64082. Please see below for a full job description.

The Coordinating Assistant provides administrative support for the Location Pastor and Director of Operations and helps manage daily operations for the location. This position is also a member of the church-wide Administrative Professional team, which supports the development of administrative professionals across the organization, with a focus on skills, cross-training, use of technological tools, and cross-divisional collaboration.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position-Specific

• Professionally represent the location and the staff team, including providing reception for guests and serving as an initial point of contact with inquiring congregants and visitors, answering questions and routing phone calls during business hours.
• Collaborate and submit various communications requests (including loop slides, newsletters, worship announcements, location web page and physical signage) with both Location leadership and Resurrection Experience division, including completing Resurrection Experience forms as needed.
• Maintain calendars for the Location Pastor and the ministry team, exercising professional discretion in scheduling appointments, meetings, and events.
• Provide support for operational matters related to the office and daily business, including working with the Director of Operations to support events at the location by purchasing, ordering and managing supplies when needed. (example: Blood Drives on site)
• Manage and prepare reimbursement requests and expense reporting for the location pastor and key volunteers.
• Maintain databases, registrations and surveys as needed.
• Provide administrative oversight for projects and events, including making room reservations, overseeing and assisting with setup, invitations, and catering. Manage and respond to incoming correspondence. Receive, distribute, and notify staff of deliveries from congregants, shipping carriers, the mailbox, and the weekly courier.
• Manage the location baptism calendar and collaborate with the churchwide baptism coordinator, schedule 1:1 appointments with the pastor, and receive baptism certificates for the pastor to sign and give to the family.
• Coordinate membership events by preparing materials, sending emails, attending the event in person, and preparing a new member list for the staff for follow-up connections.
• Work alongside the pastor with Donor Development and Stewardship campaigns, providing administrative support as needed.
• Connect with and follow up on membership interest requests, and third-time and fifth-time visitors.
• Provide funeral and wedding support as the liaison for the pastor and family.
• Assist as needed with facility operations, including requesting or meeting repair people and assisting the facilities staff as needed.
• General administrative support and other duties as assigned.

Churchwide

• Follow Jesus and engage in the "five essential practices" of the Christian life: worship, study, serve, give, and share.
• Support the church's purpose of "building a Christian community where non-religious and nominally religious people become deeply committed Christians."
• Exemplify the church's values and support its theological direction as a United Methodist Church.

• Activating - proactively takes on new challenges and opportunities with energy and urgency.
• Collaborating – shares knowledge, builds partnerships and…