Accounts Payable-Travel & Expense Specialist

Accounts Payable-Travel & Expense Specialist

Category:
Finance & Accounting

Req

Date:
May 21, 2026

Location:

Leawood, KS, US, 66211

Ascend Learning is hiring now for a Travel and Expense Specialist (T&E). As a Travel and Expense (T&E) Specialist you will be responsible for managing end-to-end T&E operations for over 2,500 team members. The role administers the corporate credit card program while ensuring accurate, compliant expense reconciliation and timely reimbursements using our expense management tool, Medius Expensya. This position also supports vendor master data maintenance within the ERP system and serves as backup to the AP team.

This position will work a hybrid schedule from our Leawood, KS office location.

• Review and audit employee expense reports for accuracy, proper documentation, and compliance with travel and corporate credit card policies, ensuring timely reimbursement.
• Administer the corporate credit card program, including issuing new cards, closing accounts, monitoring activity, and reconciling delinquent accounts.
• Maintain and support the expense management system, including user setup, terminations, and access permissions.
• Provide training and ongoing support to employees and promptly respond to inquiries through shared mailboxes with a strong customer service focus.
• Generate and analyze expense reports to identify trends and monitor compliance.
• Process supplier additions and updates in the ERP system, including validating W9 forms.
• Support internal and external audits by preparing and providing documentation.
• Assist in developing, documenting, and maintaining travel and expense policies.
• Respond to ad hoc reporting requests and participate in special projects.

• Minimum of 2+ years of Travel & Expense (T&E) administration experience required.
• Experience in Accounts Payable, general accounting, and customer service preferred.
• Proficient in expense management systems (Concur, Expensya) and large ERP platforms.
• Advanced Microsoft Excel skills and strong overall proficiency in Microsoft Office.
• Solid understanding of expense reporting, auditing, and financial controls.
• Excellent interpersonal, written, and verbal communication skills to interact with employees and external vendors.
• Strong analytical, problem-solving, and critical thinking abilities with high attention to detail.
• Highly organized, self-directed, and able to manage multiple priorities in a fast-paced environment.
• Demonstrated ability to take initiative and expand responsibilities over time.
• Commitment to accuracy, integrity, and accountability.
• Associate’s degree and/or bachelor’s degree preferred. High School diploma or GED required.

• Flexible and generous paid time off
• Competitive medical, dental, vision and life insurance
• 401(k) employer matching program
• Parental leave
• Wellness resources
• Charitable matching program
• On-site workout facilities (Leawood, Gilbert, Burlington)
• Community outreach groups
• Tuition reimbursement

Ascend Learning, LLC is proud to be an equal opportunity employer (M/F/Vets/Disabled). No agency or search firm submissions will be accepted. Applications for U.S.

-based positions with Ascend Learning, LLC must be legally authorized to work in the United States, and verification of employment eligibility will be required at the time of hire.