Accounts Payable Specialist

Our client is proud to design and build projects and careers. They are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in their personnel, and helps them develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role.

Position Summary:

The Accounts Payable Technician is responsible for managing and processing vendor invoices, subcontractor payments, and other financial transactions related to the construction project. This role ensures accuracy, compliance with company policies, and timely payments to maintain strong vendor relationships and support project operations.

Key Responsibilities:

• Receive, review, and verify vendor invoices and subcontractor payment applications.
• Match invoices to purchase orders and delivery tickets.
• Ensure proper coding of expenses to project cost codes.
• Payment Management:
• Prepare and process check runs, ACH payments, and wire transfers.
• Monitor payment schedules to ensure timely disbursement.
• Compliance & Documentation:
• Maintain accurate and organized records of all accounts payable transactions.
• Ensure compliance with company policies, contractual terms, and lien waiver requirements.
• Assist with audits by providing necessary documentation.
• Communication & Coordination:
• Respond to vendor inquiries and resolve discrepancies promptly.
• Collaborate with project managers, procurement teams, and site supervisors to verify invoice accuracy.
• Reporting:
• Assist in preparing monthly accounts payable reports and cash flow forecasts.
• Support financial close processes by reconciling accounts payable balances.

Qualifications:

• Education: High school diploma or equivalent;
  Associate degree in Accounting or related field preferred.
• Experience: 2+ years of accounts payable experience, preferably in construction or project-based environments.
• Familiarity with construction cost coding and lien waiver processes is a plus.
• Skills: Strong attention to detail and organizational skills.
• Proficiency in accounting software (e.g., Viewpoint, Sage, or similar) and MS Office Suite.
• Ability to work independently and meet deadlines in a fast-paced environment.

Physical & Work Environment:

• Based at the construction project site office.
• Requires occasional interaction with field personnel and vendors.